The Zika ThreatASM Acts to Counter Zika Virus Outbreak.
The American Society for Microbiology Branch Lectureships (ASMBL) Program (formerly the Waksman Foundation for Microbiology Lectures Program) gives ASM Branches the opportunity to secure highly-qualified Lecturers for their Branch meetings. The program pays the travel and subsistence expenses for one Lecturer per Branch, per year. (Branches may be able to obtain additional funding for a second Lecturer through their Regional Planning Coordinators.)
The ASMBL Program Committee has selected speakers for the 2008-2009 program year to participate in Branch meetings. Branches make arrangements directly with Lecturers to arrange for their participation in meetings. Lecturer availability is on a first-come, first-served basis, based on each Lecturer’s independent schedule.
Since the provision of one lecture per year to each Branch is conditioned upon resources, the Committee reminds Branches and Lecturers to employ all possible cost-saving measures when making arrangements. The following rules and guidelines have been designed to assist in the conservation of program funds.
The ASMBL program is administered through the Office of Branch Activities in the Membership Services Department of ASM.
Office of Branch ActivitiesMembership Services DepartmentAmerican Society for Microbiology1752 N Street, NWWashington, DC 20036Phone - (202) 942-9381Fax - (202) 942-9346Email: firstname.lastname@example.org
The ASMBL Committee solicits nominations from the general ASM membership through various sources:
- Microbe: October, November, and December issues
- ASM Homepage
- Call for nominations is published throughout the year ASM Listservs – One posting in November
- Branch and Lecturer Surveys – Submitted throughout the year
- Branch Presidents – One letter in November
- Division Chairs – One letter in November
Requests for Lecturers
The following conditions must be met for a Lecturer request to be approved:
Branches are expected to send Lecturers a copy of the meeting program as soon as it is available.
Requests for More than One ASMBL program Lecturer
Adherence to ASMBL rules will allow:
The ASMBL Committee has instituted the following reimbursement policy for Branches and Lecturers. This policy has been designed to limit program expenditures to afford the maximum number of lectures each program year.
Each year, the ASMBL must justify all expenditures. Expenditures contrary to the policy may be considered "unreasonable," and may jeopardize future funding.
These rules are extremely important and we urge you to seek guidance, in advance, if you have any questions about them. Please contactAnne Dempsey at (202) 942-9381 or email@example.com or firstname.lastname@example.org if you need assistance.
Thank you for your understanding of the program's need to conserve resources.
Expense Reimbursement Rules – Branches
General Expense Reimbursement Rules – Lecturers
ASM will pay full travel and subsistence expenses for each Lecturer except as noted in these rules:
Specific Expense Reimbursement Rules – LecturersAir Transportation Lecturers should book air transportation at the lowest available/excursion fare. No first class travel will be reimbursed without prior authorization from ASM headquarters.Branch meetings are usually held on a Thursday, Friday, or a Saturday. The cost of air travel may be reduced significantly (sometimes as much as by 50%) by staying over Saturday night and departing on Sunday. Lecturers should investigate the cost difference between traveling weekdays without a Saturday night "stay-over" and staying an additional day to depart on Sunday. Lecturers are free to arrange their schedules to permit an extended stay if cost savings can be realized.
Lecturers should make reservations as soon as lecture is confirmed to permit airline bookings at the lowest available fare. Lecturers are required to purchase airline tickets at least 14 days in advance of the travel date.
Lecturers may be reimbursed in advance for airfare by submitting a copy of the ticket with a reimbursement request to ASM Headquarters.Travel by Car Lecturers may drive to the meeting site if more convenient and reasonable than air transportation. The program will reimburse Lecturers at the rate of $0.585 per mile (rate effective as of 7/1/08). The $0.585 includes the cost of gas, oil, maintenance, etc. Tolls and parking fees are not included in the mileage allowance and will be separately reimbursed by the program. (Note – the mileage reimbursement rate is set by the IRS, and is subject to change.)Rental Cars The cost of rental cars will not be reimbursed without prior authorization from ASM Headquarters. Lecturers must submit the "Rental Car Pre-Approval form" prior to the meeting date if they wish to rent a car.Hotel The program will reimburse Lecturers for a maximum of 2 nights of hotel accommodation for any one lecture. However, if Lecturers choose to extend their stay over Saturday night to reduce travel costs, the program will reimburse them for the additional nights of hotel accommodation.There may be occasions when three and possibly four nights of hotel accommodation are necessary, e.g., when there is extended travel distance, protracted flight time, etc. These circumstances will be reviewed on a case-by-case basis. More than 2 nights of hotel, except in the case of those who stay over Saturday night, must be approved in advance by ASM headquarters.
Reimbursement Requests Lecturers will receive expense reimbursement forms at the beginning of the program year. Additional expense forms are available from ASM Headquarters. Reimbursement requests must be completed in full, signed and submitted within 30 days of the speaking engagement to be assured of reimbursement. Reimbursement requests should be sent to:Anne Dempsey, Membership Services, ASM, 1752 N Street, NW, Washington, DC 20036.Receipts for hotel, food and transportation costs must be attached. Extraneous expenditures such as hotel movies are not reimbursable.
Rules about Honoraria ASMBL program funds cannot be used to provide Lecturers with honoraria. Branches may choose to use their own funds to provide honoraria, but they are not obligated to do so. If Branches want to provide honoraria, they should verify in advance that Lecturers are allowed to accept honoraria, especially when arrangements are being made with State or Federal government employees.
Branches play an important role in facilitating student participation in ASM. According to Section 11 of the ASM Bylaws, Branches are responsible for overseeing the functioning of Student Chapters. Branch interaction with existing ASM Student Chapters and prospective Student Chapters is highly encouraged, and the ASMBL Program can foster this interaction.
Branches are requiredto make arrangements in advance for Lecturers to meet formally or informally with students at Branch meetings.Branches should invite students to participate in events surrounding the scheduled ASMBL Lecture to increase student attendance at the Branch meeting. Some suggestions include:
- Distribute promotional flyers to Student Chapters inviting them to participate in the Branch meeting and meet with the featured Lecturer.
- Include a representative from ASM Student Chapters in Branch program planning meetings.
- Invite the Lecturer to present a lecture to Student Chapters. The Branch would be responsible for reimbursing the local travel expenses to and from the Student Chapters.
Branches should provide the Lecturers with an itinerary so they will be prepared to meet with students in addition to presenting their lecture.
Members of the Council Policy Committee
Independent of the ASMBL Program, Branches may invite members of the Council Policy Committee (CPC), consisting of Officers and Board Chairs of the National Society and members of the headquarters staff, to speak at Branch meetings. CPC members and other individuals who attend local Branch meetings as official representatives of ASM will be reimbursed by ASM for their travel according to the General Volunteer Reimbursement Policy.
ASM provides Branches with the following information to help them publicize the American Society for Microbiology Branch Lectures:
Media: Microbe, ASM Homepage, and Branch Homepages
Feedback from Participants