IV. Council and Council Policy Committee (CPC) (History and Governance Records)

 

(See Records of Secretary for correspondence with Council and CPC)

 

A.    Minutes of General Meeting, 1899-1924 -- includes account of the Annual Meeting by session and business considered by the membership.

      1. Minutes, 1899-1909
      2. Minutes, 1916; Council minutes, 1916; printed reports of the Secretary (A.Parker Hitchens) to membership, 1917; report of the Secretary for 1916
      3. Minutes, 1919; list of members and visitors in attendance
      4. Minutes, 1920; Treasurer's report [N.B.: for actions taken at 1921 meeting, see "Report of the Secretary Upon the Philadelphia Meeting...,"1-VB, Folder 1]
      5. Minutes, 1922, including report of David Bergey's Committee on Determinative Bacteriology.
      6. Minutes, 1923; Council minutes, 1923
      7. Minutes, 1924

 

B.    Minutes of Business Meetings and reports of officers and committees, Annual Meetings, 1925-44

      1. Minutes, 1925: autobiographical remarks of William Trelease
      2. Minutes, 1926
      3. Minutes, 1927
      4. Minutes, 1928
      5. Minutes, 1929
      6. Minutes, 1930
      7. Minutes, 1931
      8. Minutes, 1932
      9. Minutes, 1933
      10. Minutes, 1934
      11. Minutes, 1935
      12. Minutes, 1936
      13. Minutes, 1937
      14. Minutes, (carbons), 1938
      15. Minutes, 1939
      16. Minutes, 1940
      17. Minutes, 1941
      18. Minutes, 1944; report and resignation of the Editor of the Journal of Bacteriology (C.E.-A. Winslow) and associated correspondence of W.C. Frazier
      19. Stenographic record, 1952

 

C.    Council Minutes, Annual Meetings, 1934-46, 1949, 1951-61

      1. Minutes, 1934
      2. Minutes, 1935
      3. Minutes, 1936
      4. Minutes, 1937
      5. Minutes (carbons), 1938; business minutes and reports (carbons), 1938
      6. "Official Reports as of December 15, 1938"
      7. Minutes, September 1939 (Council met briefly during Third International Congress for Microbiology); Minutes, Annual Meeting, December, 1939
      8. Minutes, 1940; typed draft of minutes; mimeographed reports of the Secretary-treasurer to members of Council, September 30, l940; changes in the Constitution and by-laws
      9. Minutes, 1941; list of new members
      10. Records of Council actions and society business, 1942 (no annual meeting held); reports of officers and committees
      11. Records of Council actions and Society business, 1943 (no annual meeting held); reports of officers and committees
      12. Minutes, summary of council actions, 1944
      13. Agenda, draft of minutes, 1946; annotated draft of Constitution and bylaws passed by Society, 1946
      14. [DELETED]
      15. Minutes, 1949
      16. Minutes, agendas, reports, 1951-1960 (incomplete)
      17. Minutes, agendas, reports (file of J.R. Porter), 1951-1961
      18. Minutes and reports, 1961
      19. Agenda, reports, 1962 (File of Dorris Hutchison)
      20. Agenda, reports, 1963 (File of Dorris Hutchison)

 

D.    Miscellaneous Unbound Records of Council and CPC, 1930-1946

Nearly complete sets of agendas, reports, and minutes for all CPC and Council meetings from 1960 through 1975 can be found in the files of Raymond Sarber, Executive Secretary, 1-VIII A. Before 1983 reports to Council in the Archives collection were broken up by the Archivist and filed according to agency. After 1983 the Archives contains complete sets of reports for spring meetings of CPC and Council. The official minutes are those appearing in ASM News.

      1. Notes of Leland W. Parr, Secretary, for conduct of business meeting, 1946
      2. Committee on Policies and Procedures: correspondence of G. J. Hucker, Chairman, 1933-1935
      3. Committee on Policies and Procedures: correspondence of Ira L. Baldwin, Secretary-Treasurer of SAB, and reports, 1934-35
      4. Committee on Policies and Procedures: reports to Council, 1934-36; clippings from SAB Newsletter, 1935-36
      5. Clippings from SAB Newsletter on Council Actions, 1935-46
      6. Inventory of Council and CPC Records by L.S. McClung, Archivist, ca. 1961
      7. Agendas, miscellaneous reports, minutes, 1951-64
      8. Manuscript minutes of business meeting by E. M.Foster, Secretary, 1957
      9. Agendas, minutes, 1959-78 (from office of Executive Director -- likely the file of Ray Sarber)
      10. Agenda, set of reports, April-May 1967
      11. Minutes and miscellaneous clippings from ASM News, 1975-80
      12. Agenda, reports, minutes, April-May, November 1975
      13. Agenda, reports, minutes, May 1976
      14. Agenda, reports, minutes, May, November 1977
      15. Agendas, reports, minutes, May, November, 1978
      16. Agendas, minutes, May, November, 1979
      17. Agenda, draft minutes, May, 1980; agenda and back-up, November, 1980
      18. Agenda, reports and minutes, May, 1981; November, 1981
      19. Agenda, reports and minutes, March, 1982
      20. CPC Agenda, reports, Minutes, Oct., 1982
      21. Agenda, reports and minutes, March, 1983
      22. CPC Minutes, Oct., 1983
      23. CPC Minutes, Jan. 1984 (special meeting re purchase of Headquarters Building; see also Helen Whiteley papers, Series 1, Subseries 1, Folder 6)
      24. Agenda, reports and minutes, March, 1984
      25. CPC Minutes, agenda, reports, Oct., 1984
      26. Agenda, reports and minutes, March, 1985
      27. CPC Minutes, agenda, reports, Oct., 1985
      28. Agenda, reports and minutes, March, 1986
      29. CPC Agenda, reports and minutes, Oct., 1986
      30. Agenda, reports and minutes, March, 1987
      31. CPC Agenda, reports and minutes, Oct., 1987
      32. CPC/Council minutes from ASM News, 1980-1988.
      33. Folders 33, 33A, and 33B:
        • Folder 33: Agenda, reports and minutes, May, 1988
        • Folder 33A: CPC Agenda and enclosures, November 1989
        • Folder 33B: CPC Agenda and enclosures, May, 1990
      34. Council/CPC Agenda, reports, May, 1991
      35. Council/CPC Minutes, June 1992
      36. CPC Minutes, October, 1992
      37. CPC Minutes, May, 1993
      38. Council/CPC Minutes, May, 1993
      39. CPC Minutes, October, 1993
      40. CPC Minutes, March, 1994
      41. Council/CPC Minutes, May, 1994
      42. CPC Minutes, October, 1994
      43. CPC Minutes, March, 1995
      44. CPC Minutes, May, 1995
      45. Council Minutes, May, 1995 (for agenda and supporting documents, see Schlessinger Presidential file, Part 13 II CS, Folder 17)
      46. CPC Agenda, September, 1995
      47. CPC Agenda, draft minutes, March, 1996
      48. Council Agenda, May, 1996
      49. CPC Agenda, September, 1996
      50. CPC minutes, Feb. 1997
      51. CPC agenda, May, 1997
      52. Council agenda, May, 1997

 

E.    ASM Council Newsletter, 1996--

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