Bylaws of the American Academy of Microbiology
1. The American Academy of Microbiology
The American Academy of Microbiology (AAM) is a component of the American Society for Microbiology (Society), as defined in Article VII of the Constitution of the Society. The mission of the AAM is to recognize scientific excellence and foster knowledge and understanding in the microbiological sciences.
Members of the AAM are called “Fellows.” The criteria for election to Fellowship are scientific excellence, originality, and leadership; high ethical standards; and scholarly and creative achievement. Membership in the AAM includes individuals representing the varied facets of microbiology, including basic, clinical, and applied research, teaching, public health, industry, and government service. Qualifications are:
- An earned doctoral degree.
- Senior professional standing recognized at the national or international level.
- Outstanding and original contributions to the field of microbiology.
Outstanding contributions may be evidenced by distinguished scholarly achievement and a strong publication record, supported by strong professional and editorial board service; honorary, scientific, educational, clinical, and professional achievement awards; inventions; patents; and board certification.
Nomination to Fellowship is made through the sponsorship of three (3) Fellows in good standing. The sponsors shall provide such information as is required for election to Fellowship. Exceptions to any of the above requirements will be considered by the Committee on Elections upon petition of five (5) AAM Fellows in the area of specialization of the nominee.
A minimum of two-thirds (2/3) affirmative votes of the members of the Committee on Elections present during the annual meeting of the Committee is required to recommend election to the Board of Governors (BOG). A minimum of two-thirds (2/3) affirmative votes of the full voting members of the BOG present during the annual meeting of the Board is required to elect nominees to membership in the Academy.
3. Responsibilities of the American Academy of Microbiology
The AAM is responsible for:
- Developing and administering programs that recognize outstanding achievement, distinction, and promise in designated areas of microbiology;
- Sponsoring, organizing, and convening colloquia, round tables, newsletters, and meetings in order to develop consensus-building papers that provide expert scientific opinion and advice on current and emerging issues in microbiology for scientists, government agencies, scientific decision makers, and the general public;
- Developing other programs consistent with the mission of the Academy.
4. Board of Governors
Academy business is conducted by a BOG, acting for the Fellowship. The BOG consists of:
- Chair. The Chair of the BOG must be a full member of the Society and a Fellow of the AAM. The chair serves a three-year term, beginning on July 1, and is eligible for one additional three-year term. The BOG Nominating Committee, in consultation with members of the BOG, will review the performance of the BOG Chair during the first term of office and determine whether the BOG Chair may run unopposed for a second term. The Chair is elected by the Fellowship of the AAM by majority vote of those Fellows casting ballots. As provided in the Constitution of the Society, the Chair of the BOG serves on the Council Policy Committee of the Society.
- Eleven Governors. Each Governor must be an AAM Fellow and serves a three-year term, beginning on July 1. The Governors shall be elected by the Fellowship of the AAM. The BOG Nominating Committee, in consultation with members of the BOG, will review the performance of each Governor during the first term of office and determine whether that Governor may run unopposed for a second term. Governors may not serve more than two elected terms, but may serve additional terms as Chair of the BOG. Any vacancy prior to completion of a term shall be filled through appointment by the Chair of the BOG and ratified by the Board.
- Elected Officers of the Society, including President-Elect, President, Secretary, and Treasurer, ex officio without vote.
- The Executive Director of the Society and the Director, AAM, ex officio without vote.
The BOG shall:
- Set strategic direction for the Academy programs;
- Establish new programs consistent with the Academy’s mission and strategic plan;
- Develop and approve all colloquia topics;
- Establish and oversee the Fellowship nomination and election process;
- Develop the slate of candidates for the Committee on Elections;
- Ratify all election recommendations of the Committee on Elections;
- Approve all new awards recommended by the Committee on Awards;
- Receive annual reports of all committees; and
- Serve as a review panel and decision-making body for all AAM termination of membership actions.
The BOG shall meet at least once annually. Meetings may be called by the Chair at others times when necessary.
5. Standing Committees
The following standing committees are:
- BOG Nominating Committee. The BOG Nominating Committee is responsible for developing and vetting the slate of candidates for the BOG for submission to the Fellows of the AAM at the annual election. The committee shall be composed of a minimum of five (5) Fellows, all of whom, except the Chair, shall not be members of the BOG. The committee shall be appointed by the Chair of the BOG. A member of the BOG shall be appointed Chair of the Committee by the Chair of the BOG. Each member of the BOG Nominating Committee shall serve a single three-year term.
- Committee on Elections. This committee examines the credentials of nominees to Fellowship and makes election recommendations to the BOG. The Committee on Elections consists of a minimum of twelve (12) AAM members who are elected by the Fellows of the AAM. One member, appointed by the Chair of the BOG, serves as Chair. The Chair must have served on the Committee on Elections for a minimum of one (1) year to be eligible as Chair. Candidates for the Committee on Elections are nominated by the BOG and should represent the diverse facets of microbiology. Committee members serve for one four-year term. Should a member of the Committee on Elections resign prior to completing a full term, the Chair of the BOG will appoint a replacement committee member to complete the term of the individual who has resigned.
- Committee on Awards. The Committee on Awards oversees all awards on behalf of the Society. Each Committee member, including the Chair, shall serve a three-year term and be eligible for one additional three-year term. Committee members are appointed by the Chair of the BOG. The Committee on Awards consists of at least eight (8) Fellows of the AAM, of whom one shall be appointed Chair of the Committee by the Chair of the BOG. The Vice Chairs of the General Meeting Program Committee (GMPC) and the ICAAC Program Committee shall be invited to serve on the Committee on Awards as representatives from the Meetings Board, ex officio.
- AAM Nominations Committee. This committee develops a list of potential nominees for Fellowship, ensuring that the full breadth of microbiology, with an emphasis on new and emerging areas, is represented. The AAM Nominations Committee consists of the Chair, appointed by the Chair of the BOG for a three-year term and eligible for a second three-year term, and at least five (5) Fellows of the AAM, appointed by the Chair of the BOG on an annual basis according to identified gaps in representation.
- Committee on Diversity. The Committee on Diversity identifies issues facing underrepresented minority members of the AAM and consistent with the AAM’s mission. The Committee on Diversity consists of at least five (5) Fellows of the AAM, one of whom is appointed Chair of the Committee by the Chair of the BOG. Committee members are appointed by the Chair of the BOG for a three-year term and are eligible for a second three-year term.
The BOG shall establish or terminate committees as deemed necessary to carry out the duties and responsibilities of the AAM.
6. Election to the Board of Governors
- The BOG Nominating Committee shall present the names of one or more Fellows for each position to be filled on the BOG, including Chair, and submit the list of nominees to AAM headquarters by the first day of October. Additional nominations for office may be made by petition over the signatures of 25 Fellows in good standing, if the petition is received on or before the 15th day of December. However, a petition bearing the names of any given 25 Fellows may nominate only one candidate to office, and nominations of other candidates will each require a similar petition bearing the names of 25 other Fellows.
- Ballots of all candidates for election shall be conveyed to Fellows in good standing no later than January 15.
- Each Fellow shall return his or her completed ballot no later than March 1.
- Candidates receiving the most affirmative votes are deemed elected. Election results shall be announced to AAM Fellows no later than March 15.
7. Meetings of Fellows
- Once each year there shall be a general meeting of the Fellows of the AAM.
- Special meetings may be called at the discretion of the BOG.
8. Amendments to Bylaws
Changes in the bylaws may be initiated by the BOG or by written petition signed by 50 Fellows of the AAM and sent to the BOG. These bylaws may be amended by a majority vote of the Fellows casting ballots, subject to approval by the Society’s Council.
9. Emeritus/Emerita Membership
On retirement from remunerative professional employment, a Fellow in good standing may be granted Emeritus/Emerita status. Such Fellows are exempt from the payment of annual dues, special fees, or assessments. All rights and privileges of membership are retained.
10. Termination of Membership
Any Fellow against whom charges in writing have been proffered by another Fellow may be dropped from Fellowship in the AAM by an affirmative vote of four-fifths (4/5) of the BOG, provided that the accused Fellow has been advised in writing of the charges against him or her and given a reasonable opportunity to present, either in person or in writing, the reasons why he or she should be allowed to retain his or her Fellowship.
Rev. July 27, 2011