103^rd General Meeting
May 18 - May 22, 2003
Washington, DC

Links to Other Pages:

103^rd General Meeting Program Call for Abstracts
AV-Information
Preparing Your Presentation
The Speaker Ready Room
Handling Movies in your Presentation
Apple User Considerations

The Audio/Visual Contractor will be using PC equipment that will simplify your preparations. However, there are one or two considerations to account for as you complete your preparations.

Pictures: Images inserted into PowerPoint are embedded into the presentation. Images that are created at a dpi setting higher than 75 dpi are not necessary and will only increase the size of your presentation. Try to avoid overloading your presentation with unnecessary images. JPG images are the preferred file format for inserted images.

Converting Existing Slides to Electronic Images: Slide conversion equipment will be available in the speaker ready room at the Convention Center. This equipment may also be found in well equipped photo and graphics shops. The equipment will scan the image on film and convert it into a electronic image that may then be inserted into you presentation. Please note that the process can take several minutes per image, so if you plan to use the the equipment in the Speaker Ready Room please allow plenty of time to accomplish the conversion.

Fonts: We can only supply fonts that are included in the base installation of Windows. Any font other than these will need to be embedded into your PowerPoint presentation. The fonts we suggest using are Times New Roman, Arial and Tahoma. Use of fonts not included in Windows can lead to words that bleed into graphics or bullets which may be the wrong style. Microsoft provides a utility that can tell you if a Font can be embedded. It is located at the following link (copy and paste the below link into your browser).

http://www.microsoft.com/typography/property/property.htm

You can embed the fonts into your presentation by following these steps.

Office XP

1. Click File, and then Save As.
2. On the Tools drop down menu select Save Options
3. At the bottom of the menu you will see an Embed TrueType Fonts check box. Check the box.

Office 2000

1. Click File, and then Save As.
2. On the Tools drop down menu select Embed TrueType Fonts.