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Early (Discounted) Preregistration Deadline: Friday, March 14, 2003

Final Preregistration and Housing Deadline: Friday, April 11, 2003

Preregistration for the 103^rd General Meeting is closed. Although we cannot continue to accept preregistrations, the cost for on-site registration is equal to the cost for full preregistration.

You may register one of four ways:

You will be able to register on site. All fees below will apply as required.

Internet:
Complete the interactive form through the link above.

Payment by credit card only.

 

Fax:
Complete the Advance Registration and Housing Form and fax it to ExpoExchange, ASM’s registration and housing company. NOTE: The form has been saved as a pdf file and requires Adobe Acrobat® software to read it. If you need further information on how to use this software or need to download a free version, link through "What you should know" to the left.  Fax your completed form to
1-800-521-6017 (outside the United States, dial 847-940-2386).
Payment by credit card only.

 

Telephone:
Call ExpoExchange Monday through Friday, 8:00 a.m. - 5:00 p.m. CST
1-800-974-3621 (outside the United States, dial 847-940-2155).
Payment by credit card only

Mail:
Complete the Advance Registration and Housing Form and mail to:

103^rd General Meeting

c/o ExpoExchange

108 Wilmot Road, Suite 400

P.O. Box 825

Deerfield, IL 60015-0825

(Payment by credit card or check, in US Dollars and drawn on a US Bank, made payable to ASM; ASM does not accept purchase orders.)

1. Name and Address Information

Please provide your full name and address on the form as the successful receipt of General Meeting materials is dependent on the accuracy of this information. ASM membership numbers must be included for registrants to be eligible for member rates.

 

2. Demographic Information

Kindly complete the demographic information. For scientific specialty, please choose a discipline from the list below.

 

3. Hotel Reservations

Hotel reservations are only available to registered General Meeting attendees. Hotels will not accept direct reservations for rooms. To reserve a room, complete all of section three of the Registration and Housing Form when you submit your registration. In addition, please list your roommates, if any, and indicate whether cost, location, or a particular hotel chain is most important. All reservations require a $180 deposit per room.

 

It is to your advantage to register promptly, as hotel rooms are assigned on a first-come, first-served basis. If your requested hotel is no longer available, we will make every effort to honor your indicated preference for cost, location, or other consideration.

 

4. Registration Fees

Select your registration category, and any optional fees such as Continuing Education service fees or international courier fee. Please make sure to check off the fees that apply.

 

5. Total and Payment Type

Payment must accompany your registration form, either by check (made payable to ASM in US Dollars, drawn on a US bank) or with a credit card number. To use fax, phone or website registration, a credit card number must be provided. ASM accepts MasterCard, Visa, American Express and Discover. Please note that your credit card will be billed immediately for registration, optional fees and housing deposit.

Criteria for Member Rates

 

ASM membership numbers must be included in section one for registrants to be eligible for member rates. Membership numbers are verified by ExpoExchange. ASM reserves the right to charge the higher non-member rates without notification if a member number is not included or cannot be verified. For membership verification, please contact the Membership Department (202-942-9319) or visit the membership section of the ASM web site at www.asmusa.org.

 

Criteria for Student and Postdoctoral Rate

 

Registrants requesting student and postdoctoral fellow fees must provide either a legible photocopy of a current University ID or a letter on University letterhead from the department chair, indicating your status and anticipated graduation date. Only predoctoral students are eligible for student rate.

 

PAYMENT

 

Payment must accompany your Registration and Housing Form, either by check (in US Dollars drawn on a US Bank) made payable to ASM or with a credit card number. To register by fax, phone, or through the web site, a credit card number must be provided. ASM accepts MasterCard, Visa, American Express, and Discover. Please note that your credit card will be billed immediately for a registration and housing deposit.

 

CANCELLATION POLICIES

 

Registration

Cancellations must be in writing and received by ExpoExchange at the address below or by fax by Friday, March 14, 2003, to receive a refund minus $25.

 

103^rd General Meeting

c/o ExpoExchange

108 Wilmot Road, Suite 400

P.O. Box 825

Deerfield, IL 60015-0825

FAX: 1-800-521-6017 (outside the United States, dial 847-940-2386)

 

Those registrants canceling between March 14, 2003, and May 16, 2003 will receive a refund of 50% of the registration fee. You may keep the Final Program, the Exhibits Guide and, when ordered, the Abstracts Book. To complete your cancellation, you must return your badge, Expocard, and confirmation letter. THESE DO NOT NEED TO BE INCLUDED WITH YOUR CANCELLATION NOTICE. You may mail your badge, Expocard, and confirmation letter under separate cover after you receive them. Faxed copies of the confirmation letter and badge will not be accepted. Refunds will be processed after the meeting.

After May 16, 2003, no refunds will be allowed.

Optional Fees

Fees for Continuing Education, Abstracts on CD-ROM, Abstracts Book, Guests, Federal Express, and the 5K race, are non-refundable.

 

Housing

Please contact ExpoExchange on or before May 3, 2002, should you need to cancel your room reservation. Individuals canceling on or before April 18, 2003,  will be refunded the full room deposit by ExpoExchange.

 

Hotel cancellations made after April 25, 2003 and 72 hours prior to arrival must be made directly with the hotel. The hotel will issue your refund. Please allow 30 to 60 days for processing. Remember to record the date and time you called the hotel, the name of the person you spoke to and your cancellation number. Failure to cancel your reservation with the hotel 72 hours prior to arrival will result in forfeiture of the entire room deposit.

 

Workshops

Cancellations must be received in writing by Friday, April 11, 2003, for a full refund (less the $25.00 processing fee). Cancellations will not be processed after April 11, 2003.