Register

Attendee Registration is open!

Registration fees include all conference materials, the welcome reception, refreshment breaks, access to all sessions and the Exhibit & Poster Hall.

Please note: The ASM discounted registration rate is available through January 15, 2019. This rate will be extended for those affected by the U.S. government shutdown. This extension is by request only for Government Employees and Government Contractors. To request the discounted registration rate after January 15, 2019, please contact the ASM Registration Processer, Experient by email or by phone: US and Canada: 800-974-3621.

Register by Phone:

Toll Free U.S. and Canada: 800-974-3621
International: 240-439-2921

Register by Mail:
Mail registration form, checks and money orders to:

2019 ASM Biothreats Meeting
c/o Experient, Inc.
5202 Presidents Court
Ste G100
Frederick, MD 21703

Registration inquiries: bds.attendee@experient-inc.com
 
Biothreats Peer-to-Peer***    $35
Registration Type       Discounted
Register by January 15
Premium Member  $710
Contributing Member $770
Honorary Member $770
Global Outreach Member  $770
Supporting Member  $1,035
Emeritus Member  $385
Non-Member  $1,035
Student Member  $385
Student Non-Member*    $520
Postdoc Member  $500
Postdoc Non-Member*       $675
Guest** $100
One-Day 
(on-site only)
N/A
Exhibit Hall Only 
(on-site only, sold by day)
N/A

*Copy of student I.D. or letter from department chair on institution letterhead  confirming student, fellow, or resident status required to receive non-member student/postdoc rate. E-mail to bds.attendee@experient-inc.com by January 17, 2019.

**Guest registrations are non-refundable, must be purchased in conjunction with a scientific registration, and do not permit entrance to scientific sessions.

***Biothreats Peer-to-Peer registration is for students and early career attendees only. 





 

Hotel & Rates

Hyatt Regency Crystal City at Reagan National Airport
2799 Jefferson Davis Highway
Arlington, Virginia 22202

Rates & Reservations
$209 single/double occupancy, plus tax and applicable fees. Based on room availability. Reserve your room by January 7, and ask for ASM Biothreats room block to receive the discounted rate. Use the links below to reserve your room online or call +1 (703) 418-1234 and ask for ASM Biothreats room block to receive the discounted rate. Complimentary in-room wireless internet is included for rooms booked within the ASM block.

To make your hotel reservation:
Select Conference Rate or Government Employee Rate to access the hotel reservation system.
Conference Rate
Government Employee Rate
Rooms are available at the conference rate on a first-come, first-served basis until the block is sold out.

If you have trouble reserving a reservation during your preferred dates of stay, please contact conferences@asmusa.org for further assistance.


 

Attendee Rates

Member Rates

To be eligible for member rates, you must include your current ASM membership number when registering. Membership numbers are verified by the registration company. ASM reserves the right to charge the higher non-member rate without notification if a member number is not included or cannot be verified. For membership information, please contact the Membership Department at +1 (202) 942-9319 or visit the membership section of the ASM website at www.asm.org.

Student & Postdoc Rates

Non-member registrants requesting student or postdoc rates must provide either a legible photocopy of a current University ID or a letter on University letterhead from the department chair, indicating your status and anticipated graduation date. Only undergraduate through postdoctoral students are eligible for these discounted rates. Documentation must be sent by January 17, 2019.

 

Getting to Arlington

The Hyatt Regency Crystal City is minutes from Ronald Reagan National Airport and a ten minute walk from the Crystal City Metro stop on the Blue and Yellow lines. The cost of a taxi from Dulles International Airport is approximately $40-$45, and from BWI Airport, approximately $65-$70.

A discounted hotel parking rate of $30 per day (and overnight) is available to all attendees. For anyone under the room block staying overnight, the rate will automatically be applied. If you are driving in daily, mention you are with the ASM Biothreats group to receive the discount.

Shuttle Bus
From Ronald Reagan Airport.
Courtesy shuttles to and from Ronald Reagan National Airport run every day at 20 minutes after the hour and 40 minutes after the hour. Check your terminal for hotel shuttle location.

From Crystal City Metro.
Courtesy shuttles to and from the Crystal City Metro Station depart the hotel front drive every 30 minutes on the hour from 6:00 a.m. to midnight Monday thru Friday, and 7:00 a.m. to midnight Saturday and Sunday. (Times subject to change) **When traveling to the hotel via Metro, once you are at the top of the escalators, turn to the left and walk toward 18th St. The shuttle will pickup underneath the overpass.**

International Travel
ASM invites and welcomes scientists from every part of the world to attend and participate in the 2019 ASM Biothreats Meeting. Attendees are not required to present a poster to attend the meeting.

Letter of Invitation
The United States welcomes international visitors. All international visitors (foreign nationals) entering the U.S. are generally required to present a passport and valid visa issued by a U.S. Consular Official. Please allow ample time for visa processing, as the application process can take several months in some countries. Get more information on applying and obtaining a visa.


 

Meeting and Payment Policies

Registration Confirmation/Receipt.  Within 2 business days after receipt of payment, attendees will receive an official Biothreats confirmation via email. This will also serve as your receipt. Consider printing the email receipt/message for your file. You are not considered a Biothreats registrant until full payment is processed and you have received the official Biothreats confirmation via email.
Please check your bulk or junk folders—many automatically generated emails and/or email confirmations sent in bulk may be identified as unsolicited mail by email providers. If you have not received your email confirmation after two business days, please email customer service, bds.attendee@experient-inc.com, or call 800-974-3621 from 9 a.m. – 5 p.m. EST.

Cancellation Policy. Cancellation and change requests must be postmarked or emailed on or before Thursday, January 17, 2019 to qualify for a refund less a $50 cancellation processing fee. No refunds will be issued for cancellation and changes received after this date. Refunds will be processed based on the original form of payment within 3 - 5 business days. No-shows will be charged the full registration fee.

Substitution Policy. Substitution of registrations is permitted prior to the conference and onsite. Only one substitution is permitted per original registrant. The individual submitting the substitution request is responsible for all financial obligations (any balance due) associated with that substitution as well as updating any contact information.

Permission to Use Photo Policy. By registering for Biothreats, attendees hereby agree to allow ASM/Biothreat to use any photos taken of them during the conference in news media, website, publications, articles, marketing pieces, etc.

Policies Regarding Children at ASM Biothreats. Infants and children under the age of 18 are not allowed into the Exhibit or Poster Hall during setup and teardown, to ensure the safety of registrants’ children. During scheduled show hours, parents or guardians must complete and sign a Minor Release Form to allow children access to the halls. Children under the age of 18 must be accompanied by an adult or guardian at all times. Minor Release Forms will be available at the On-Site Registration counter. Your support and compliance are greatly appreciated.

Contact Information Release. The generous support provided by exhibitors is significant to the success of 2019 ASM Biothreats. The exhibiting company’s goal in participating at 2019 ASM Biothreats is to interact with the attendee and to provide the most current information on their products and services. Attendees mailing address will be made available to the exhibitors who wish to send information. This list will only contain name, full address, and affiliation (if provided). No phone numbers, fax numbers or email addresses will be included.

Exhibitor Registration

Each 8' x 10' exhibit space includes two (2) Exhibitor Full Conference badges, which allow admittance to the Exhibit and Poster Hall and scientific sessions and two (2) complimentary Exhibit Hall only badges to invite customers/clients. Exhibitors may pre-register for additional badges via exhibitor registration online. For more information, contact bds.attendee@experient-inc.com.

Additional Exhibitor Booth Personnel
    $100  (Access to Exhibit and Poster Hall Only during "open" hours)
Additional Exhibitor Full Conference Attendee – Member
    $585 (Access to Exhibit and Poster Hall and scientific sessions)
Additional Exhibitor Full Conference Attendee – Non-Member
     $790 (Access to Exhibit and Poster Hall and scientific sessions

Important Exhibitor Deadlines

January 7, 2019: Hotel reservation cut-off date (Discounted rate no longer applies)
January 10, 2019: Deadline to receive a full refund, minus a $50 processing fee for paid Exhibitor Full Conference badges (No refunds after this date)
January 31, 2019: Online registration closes

Exhibitor Cancellation Policy
Organizations participating in exhibition may cancel the lease of exhibit space reserved at any time with written notice to ASM Exhibits Management via postal mail or email. Exhibitor Full Conference and Booth Personnel badge cancellations must be submitted in writing and postmarked on or before January 10, 2019 to qualify for a refund less a $50 processing fee. No refunds will be issued for cancellations/changes after this date.