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Advertising & Event Opportunities

2019 ASM CVS offers a variety of advertising and event opportunities to enhance your visibility throughout the symposium. From print and digital advertising to educational events and  meeting space, there’s a solution for each of your marketing needs.

Contact ASM
Gregg McGrath
Senior Manager, Strategic Alliances
(202) 942-9379
gmcgrath@asmusa.org 

 

Advertising & Event Rate Card

Advertising Opportunities

Industry & Science Workshop



 

Levels of Support

Maximize your exposure at this year’s event by becoming a tiered supporter of the 35th ASM Clinical Virology Symposium (CVS).  Eligibility requires a general contribution at one of the levels below.  Contributions will help fund the overall operations of the symposium. 

Platinum Support    $50,000
  • Prominent placement on all supporter recognition
  • Corporate logo on Exhibit and Poster Hall entrance unit
  • Corporate logo on support page of the Final Program and the Exhibit and Poster Hall Activity Guide
  • Corporate logo on homepage of meeting website
  • Corporate logo on support page of meeting website
  • Corporate logo on symposium tote bags and attendee water bottles
  • Four (4) additional scientific registrations
  • Unlimited Exhibit Hall Only Guest Badges
  • Business Lounge at the Convention Center
  • Participation in the Exhibit Hall Passport Program
  • Two page, full color spread in the Exhibit and Poster Hall Activity Guide
  • Premium Exhibitor Listing in the Mobile App and Online Exhibitor Directory
  • Mobile App banner advertisement
  • 15 Priority points
Gold Support      $25,000
  • Corporate logo on Exhibit and Poster Hall entrance unit
  • Corporate logo on support page of the Final Program and the Exhibit and Poster Hall Activity Guide
  • Corporate logo on support page of meeting website
  • Three (3) additional scientific registrations
  • Unlimited Exhibit Hall Only Guest Badges
  • Participation in the Exhibit Hall Passport Program
  • Two page, full color spread in the Exhibit & Poster Hall Activity Guide
  • Premium Exhibitor Listing in the Mobile App and Online Exhibitor Directory
  • Mobile App banner advertisement
  • 10 Priority points
Silver Support     $15,000
  • Corporate logo on Exhibit and Poster Hall entrance unit
  • Corporate logo on support page of the Final Program and the Exhibit and Poster Hall Activity Guide
  • Corporate logo on support page of meeting website
  • Two (2) additional scientific registrations
  • Full page, full color advertisement in the Exhibit and Poster Hall Activity Guide
  • Enhanced Exhibitor Listing in the Mobile App and Online Exhibitor Directory
  • 5 Priority points
Bronze Support     $10,000
  • Corporate logo on Exhibit and Poster Hall entrance unit
  • Corporate logo on support page of the Final Program and the Exhibit & Poster Hall Activity Guide
  • Corporate logo on support page of meeting website
  • One (1) additional scientific registration
  • Enhanced Exhibitor Listing in the Mobile App and Online Directory
  • 1 Priority Point

Travel Awards

Help ASM acknowledge today’s scientists conducting cutting-edge research and recognize the work of the individuals these awards honor. Your support will go toward the travel expenses of attendees recognized by the Planning Committee for submitting high quality abstracts.

Dr. Edwin Lennette Award
Dr. Edwin Lennette was considered the godfather of Clinical Virology. He was director of the California State Virology Lab and wrote the first major text on Diagnostic Virology.

Dr. Edith Hsiung Award
Dr. Edith Hsiung was at Yale and was considered the godmother of Clinical Virology.  She invented techniques to detect and characterize viruses; she authored a landmark textbook on virology laboratory methods, established laboratories, and trained generations of new professionals in the field.

Dr. Herman Friedman
Dr. Herman Friedman was a microbiologist/immunologist and started studying immunodeficiency due to retroviruses in mice beginning in the mid-1960s.  He was the ultimate scientific meeting planner and co-chaired the 1st Clinical Virology Meeting that was the start of Clinical Virology Symposium.

Dr. Mario Escobar
Dr. Mario Escobar was a virologist at the Medical College of Virginia and was a Peruvian.  He was an early member of the SSM International Committee and helped foster an exchange program sending US scientists to Latin America to help train laboratorians there.

Supporter Receives:
  • Corporate recognition of your support from the podium at the Travel Awards Presentation
  • Corporate recognition of your support in the event’s walk-in slides
  • Corporate recognition of your support in the Final Program
  • Corporate recognition of your support in the Awards section of the Mobile App
  • Corporate recognition of your support on the symposium website
Support Rate: $5,000

Mobile Event App

2019 ASM CVS offers attendees on-the-go information via the symposium’s mobile event app.  The event app provides attendees with access to the full meeting and speaker schedules, abstracts, exhibitor listings, as well as interactive maps and social media interactivity.  This is one of the most visible opportunities available at CVS! 

Main App Sponsor  *Right of First Refusal
As the Main App Sponsor, you’ll claim your leadership position on the most widely used resource at CVS. (Limited to one advertiser.)o    Splash Screen Startup Advertisement – Attendees won’t miss your advertisement as it shows whenever they expectedly watch the app starting up or when receiving new data updates.
  • Main App Sponsor Tab – Receive your own tab in the “More” section of the app.
  • Home Screen Advertisement – Exclusively display your interactive banner advertisement in the app’s most visible view, the home screen.
  • Banner Advertisement – Your banner will be included in the rotation of advertisements that are randomly selected each time a session detail screen is viewed.   
  • Premium Exhibitor Listing – Separate yourself from the crowd with your featured exhibitor listing at the top of the exhibitor listing page. See Premium Listing benefits.
  • Advertising Rate:  $9,500

Mobile App Banner Advertisement 
Place your interactive banner advertisement at the top of the page each time an attendee views a session.  (Limited to three banners, one per advertiser.)

Supporter Receives:  
In the detail view, your interactive banner advertisement will appear at the top of the page with a link to direct visitors to the website of your choice.   Advertisements will be randomly chosen from a pool of advertisements. 

Specifications: 640 W x 160 H at 72dpi (PNG preferred format)

Advertising Rate: $1,500

Push Notifications 
Get your message in front of attendees by taking advantage of the mobile app’s push notifications.   (Limited to one push notification per day, one per advertiser.)      
Available Date                                                Rate
Monday, April 29, 2019                                  $300
Wednesday, May 1, 2019                              $300
Saturday, May 4, 2019                                   $300
Sunday, May 5, 2019                                     $500
Monday, May 6, 2019  (before 10:00am)       $500
Monday, May 6, 2019  (after 12:00pm)          $500
Tuesday, May 7, 2019                                    $300
Wednesday, May 8, 2019                               $300
Thursday, May 9, 2019                                   $300

Supporter Receives:
Advertiser will receive a push notification on the specific time of their choice each day.  Push notifications can link to a URL provided by advertiser or their exhibitor detail view within the app.

Specifications: 
Advertiser must provide time of delivery, brief title, sub-title, and URL.

Mobile App Exhibitor Listing Upgrade
Make your exhibit listing stand out within the app by upgrading your exhibitor listing.  See the Exhibitor Listing section. 

Email Advertising

Attendee Newsletters *Right of First Refusal
Capture the attention of your target audience by advertising on the leaderboard banner placed at the top of the attendee newsletter.  Delivered to all attendees before the meeting, this electronic newsletter provides attendees with important symposium information to help them navigate the event once in Savannah.

Available Date                      Rate

Tuesday, April 2, 2019            $1,250
Wednesday, May 1, 2019       $1,500
Distribution Method: Emailed to all pre-registered attendees

Specifications: Image must not exceed 540 W x 100 H pixels with link to website.  (JPEG preferred format)

NEW!!  Exclusive Industry Emails
For the first time at CVS, a select group of exhibitors will have the opportunity to promote their activities at this year’s meeting via an exclusive email to pre-registered attendees. (Limited to three companies)Available

Available Date                    Rate
Week of April 29                   $3,500
Week of April 22                   $3,500
Week of April 15                   $3,500

Distribution Method:
ASM will deliver the Exclusive Industry Emails on behalf of the sponsoring company.  Emails will be sent to approximately 700 pre-registered attendees.

Special Note: Email is subject to ASM’s review and approval.

Registration Advertising Package *Right of First Refusal
Promote your presence at this year’s meeting by placing a banner advertisement on the confirmation email delivered to attendees upon completion of their registration and on the check-in monitors onsite in Savannah. (Limited to one advertiser.)

Supporter Receives: 
Sponsor's banner will be placed on the header of the confirmation emailed delivered to each attendee upon completion of their registration and housing reservation.  Sponsors’ corporate/product logo will also be placed on all registration kiosks that attendees will use to print their badges onsite in Savannah.

Specifications:
Image must not exceed 600 W x 150 H pixels with link to website. Kiosk banner must not exceed 1000 pixels wide. (PNG-24 preferred format. Also accept PNG-8, JPG and GIF)

Advertising Rate: $2,000

Wireless Network Sponsorship *Right of First Refusal
The Wireless Network Sponsorship opportunity is an excellent resource for companies looking to extend their corporate/product brand and maximize their exposure. (Limited to one advertiser)

Support Receives:
Customized splash page that is accessed as attendees log on to the facility-wide network
Designated URL redirect
Corporate acknowledgement in all areas promoting the availability of the wireless network​Specifications: Please contact Jennifer Costello (jcostello@asmusa.org) for details.

Advertising Rate: $7,000

Exhibitor Listing Upgrade

Engage attendees and stand out among competitors with 2019 ASM CVS exhibitor listing opportunities.  In addition to the benefits you receive in the mobile app, upgrading your listing also allows your company to post videos, literature, press releases, and other important information on the meeting website in the months leading up to this year’s symposium.

Opportunities & Rates:
Basic                                   (Included)    
Enhanced                            $200
Premium                              $400


Exhibit Hall Passport
As a supporting participant of the Exhibit Hall Passport, your company can join in the fun while greatly increasing your booth traffic. Participating attendees will visit supporting booths to have their passport stamped and entered into a raffle to win a prize.  (Limited to ten participants)

Supporter Receives:
Participants receive corporate logo recognition on the Exhibit Hall Passport included in the Exhibit & Poster Hall Activity Guide.  Participating attendees will visit supporting booths to have their passport stamped for a chance to win prizes.

Advertising Rate: $500


Online Exhibit Hall Directory 
Promote your participation in 2019 ASM CVS as attendees search the online exhibitor directory in the months leading up to the meeting. 

Supporter Receives: 
Recognition for their support on the homepage of the directory 
Banner advertisement along the online interactive floor plan 
Premium exhibitor listing

Specifications:
Homepage Ad: 360 pixels x 300 pixels
Floor Plan Banner: 1456 pixels x 180 pixels 
Premium Listing:  See Premium Listing for details

Advertising Rate: $2,000

Convention Center Banners and Clings

Grab attendees’ attention with strategically placed aisle signs, banners, and clings in and around the Savannah Convention Center. These advertising opportunities will reinforce your message, increase brand awareness, and drive traffic to your booth or workshop.

Aisle Signs 
Prominently displayed in the Exhibit and Poster Hall, aisle signs hang above the floor to increase your corporate/product presence and drive traffic to your booth.

Supporter Receives: 
Four banners that will hang from each aisle signs above the Exhibit and Poster Hall floor.

Specifications:
4’ W x 4’ H double-sided

Advertising Rate: $4,000

Innovation Wall 
Placed in the main lobby outside the entrance of the Exhibit and Poster Hall Innovation Walls provide companies with a high visibility low cost opportunity to promote their products.

Large Panel
Specifications:     24" H x 48" W
Advertising Rate:  $500

Small Panel 
Specifications:     24" H x 24" W
Advertising Rate:  $250

Banners & Clings 
This year’s banner and cling opportunities provide opportunities both inside the Savannah Convention Center as well as along the river front.

Banners
Exhibit Hall Entrance 
Exhibit Hall Exit 
Outdoor Light Pole 
River Front Railing

Clings 
Entrance Windows
River Entrance Windows
Handrail Glass in Foyer 
Column Wraps Outside Session Room
Escalator Glass Panel

Specifications & Rates:  Rates and specs on these opportunities will be available shortly.  
 

Print Advertising

Final Program 
This year’s new abridged Final Program will provide attendees with a convenient tool for attendees to navigate the scientific program the Clinical Virology Symposium.

Distribution Method:
The Final Program will be included in the Registration Kits distributed to each attendee at check-in.

Opportunities & Rates:  
Back Cover  *Right of First Refusal                                              $2,750
Inside Front Cover *Right of First Refusal                                   $2,250
Scientific Program Advertisement  *Right of First Refusal        $2,000


Exhibit and Poster Hall Activity Guide
Advertise your products and drive traffic to your booth in this comprehensive guide designed to assist attendees to navigating the Exhibit Hall and other industry activities taking place in Savannah.

Distribution Method:
The Exhibit and Poster Hall Activity Guide will be included in the Registration Kits distributed to each attendee at check-in.  

Opportunities & Rates:  
Back Cover *Right of First Refusal                                                            $1,500
Inside Front Cover *Right of First Refusal                                                $1,000
Inside Back Cover                                                                                        $750
Full Page Across from Workshop Description                                          $500
Full Page Across from Schedule-at-a-Glance *Right of First Refusal      $500
Exhibit Hall Floor Plan Advertisement                                                       $1,500

Attendee Materials

Lanyards *Right of First Refusal
Provided to every attendee at registration, the lanyards ensure your company maximum visibility with meeting attendees. (Limited to one advertiser)

Supporter Receives: 
Advertiser's corporate logo will appear alongside the meeting logo on all lanyards distributed to attendees at check-in.

Specifications: 
Send logo artwork in EPS file to Jennifer Costello - jcostello@asmusa.org

Quantity: 1,000

Advertising Rate: $6,500

Registration Kit Inserts

Put your advertisement in the hands of every attendee. (Limited to ten advertisers)

Supporter Receives:
Advertiser will have their insert included in the polybagged Registration Kits distributed to each attendee at check-in.

Quantity: 1,000
(Supporter is responsible for printing and shipping insert flyers to ASM printer.)

Specifications:  
Inserts should not exceed 8.5" W x 11" H and four pages in length.

Advertising Rate: $500

Registration Kit Polybag Tip-On 

Separate your advertisement from the rest by placing it on the outside of the Registration Kit. (Limited to one advertiser)

Supporter Receives:
Advertiser will have their flyer glued to the outside of each polybagged Registration Kit distributed to attendees at check-in.

Specifications: 5.5" x 4" double-sided

Quantity: 1,000

(Supporter is responsible for printing and shipping tip-ons to ASM printer.)

Advertising Rate: $2,000

Hotel Advertising

Extend your promotional campaign beyond the convention center.  Take advantage of this year’s hotel advertising opportunities to keep your products and services in front of attendees as they return from the day’s activities. 

Hotel Key Cards  *Right of First Refusal
Hotel room key cards feature the supporter’s advertisement and are given to meeting attendees at hotel check-in.  (Limited to one advertiser)

Supporter Receives:
Advertiser will receive branding on the front and back of hotel key cards distributed to meeting attendees. 

Specifications: 
Please contact Jennifer Costello (jcostello@asmusa.org) for details.

Quantity: 1,250

Advertising Rate: $8,000


Westin Digital Display Network 
Located next to the convention center, the Westin will be home to several of this year’s Industry & Science Workshops, restaurants, and other meeting activities.  The property’s digital display network offers you a powerful platform to connect with your audience as they navigate the space. (Limited to one advertiser)

Supporter Receives: 
15 second advertisement on 4 interior elevator displays 
15 second advertisement on 14 landing monitors
Advertisement will appear a total of 15 minutes per hour in each location

Specifications:
Advertiser to provide 1024 pixel x 768 pixel JPG file for inside elevators and mpg4 file for video monitors

Advertising Rate: $4,000

Hyatt Regency Clings
Located directly across the river from the convention center, the Hyatt Regency Savannah is a popular destination for CVS attendees given its direct access to River Street and the Historic District.  Take advantage of the creative ways the hotel has to showcase your brands to attendees.

Advertising Opportunities: 
Main Lobby Elevator Window Clings
Main Lobby Elevator Door Clings
River Street Elevator Floor Clings

Specifications & Rates:  
Rates and specs on these opportunities will be available shortly. 

Exhibit Hall Receptions

Place your corporate/product brand at the center of each afternoon’s reception as attendees gather for a drink and tour the Exhibit and Poster Hall.  *Right of First Refusal

Supporter Receives:
Branded bars during each of the Exhibit Hall Receptions held Sunday, May 5 – Tuesday, May 7 from 4:30 p.m. – 6:00 p.m.   
Bar branded with corporate/product logo 
1,000 cups and 4,000 napkins branded with advertiser's corporate/product logo. 

Specifications:
Please contact Jennifer Costello (jcostello@asmusa.org) for details.

Advertising Rate: $8,000

Business Lounges

Business Lounges offer companies the opportunity to have a private room outside of the Exhibit and Poster Hall to hold meetings and host attendees.

Advertising Rate: $750 per day
Schedule: Sunday, May 5 – Wednesday, May 8 (All day)
Location: All lounges will be located in private rooms at the Savannah Convention Center.
Eligibility: Business Lounge organizers are required to exhibit at 2019 ASM CVS.
Submission Process:
Please contact Gregg McGrath at (202) 942-9379 or gmcgrath@asmusa.org to reserve your Business Lounge. Space is limited and reservations will be assigned on a first-come, first-served basis.
Lounge Benefits:
Private room outside of the Exhibit Hall in the Savannah Convention Center.
Lounge Guidelines:
Organizers are responsible for all costs associated with audiovisual requests.
Organizers are responsible for working directly with the convention center for any setup and food and beverage services. The additional costs for these services are the responsibility of the organizer.
Educational presentations with speakers and/or poster presentations are not allowed in Business Lounges.

Industry & Science Workshops

Industry & Science Workshops offer the opportunity for attendees to learn about the latest product developments from company representatives. Held during dedicated hours of the Clinical Virology Symposium, Industry & Science Workshops offer companies the chance to host up to two 90-minute promotional presentations.

Submission Process
Step 1:  Event Request Form
Submit the Event Request Form to make your space reservation. Payment is required along with the completed Event Request Form in order for ASM to process applications. Forms submitted without payment will not be processed until payment is received by ASM.

Step 2: Confirmed Program Form
After processing your Event Request Form, a member of ASM’s Strategic Alliances Department will email you the Confirmed Program Form to provide the specific details of your workshop. 
The confirmed program is due by March 22, 2019. Failure to submit the completed Confirmed Program Form by the deadline may affect the status of your workshop at the Clinical Virology Symposium.

Step 3: Approval Letter
ASM will send space confirmations and additional details for you to plan your event.   

Fees, Deadlines, and Eligibility 

Rate: $2,000 per 90-minute workshop
Schedule:     Monday, May 6    1:00 p.m. – 2:30 p.m.; 3:00 p.m. – 4:30 p.m.    
Location: Industry & Science Workshops will be held at the Savannah Convention Center and the Westin Savannah Harbor. 
Eligibility: Industry & Science Workshop organizers are required to exhibit at 2019 ASM CVS.Workshop

Benefits:
The following is included with your Industry & Science Workshop fee:
  • Session room at either the Savannah Convention Center or Westin Savannah Harbor.
  • Basic audio visual setup to include screen, projector, presentation computer, head table microphone, podium, and audience microphone.
  • One 6 ft. table with 2 chairs set outside of the room.
  • Lead retrieval machine provided by ASM’s official registration vendor, Experient.
  • Placement of one promotional sign (up to 38” x 87”) to be placed outside of the room where event is taking place. Sign must be designed and printed by organizer. Easel will be provided by ASM.
  • Listing in the Exhibit and Poster Hall Activity Guide, meeting website, and meeting event app.
  • Eligibility to purchase event listing in dedicated Industry & Science Workshop Newsletter.

Workshop Guidelines:
Companies may purchase up to two 90-minute slots. 
Industry & Science Workshops may only be held during restricted times listed.
Companies may conduct their own Industry & Science Workshop or may employ a medical education company to organize the program and logistics.  If an activity is being coordinated by a third party organization, a Letter of Appointment must be completed and received by ASM when the application is submitted.
No requests for Industry & Science Workshops will be processed unless the appropriate fees have been received by ASM Strategic Alliances.

Industry & Science Workshops organizers may not deny attendees access to their event (except due to space limitations). Sponsored events must be open to all professional registrants.
All Industry & Science Workshops must meet the standards and integrity of the meeting and must be approved by ASM. Presentations may not duplicate topics being presented as part of the official scientific program. The official program will be available for viewing online.

All aspects of an Industry & Science Workshop must take place inside the assigned room.
To facilitate attendance, ASM recommends that a snack or meal is served during your Industry & Science Workshops. Organizers are responsible for working directly with the Savannah Convention Center or Westin Savannah Harbor for food and beverage service. The additional cost for serving food and beverages is the responsibility of the organizer and will not be billed to ASM.

Promotional/Marketing Guidelines:
All announcements and invitations related to Industry & Science Workshops should clearly indicate the sponsoring organization. The materials in no manner may imply, either directly or indirectly, that the program is a part of, or an official activity of the Clinical Virology Symposium. Uses of the ASM logo, name, seal, or the conference logo are not permitted in any form. When identifying the meeting on your printed promotional materials, please list as “35th ASM Clinical Virology Symposium.”

Examples of approved statements:

Join us for the Brown & Lee Diagnostics Industry & Science Workshop at the 35th ASM Clinical Virology Symposium.

All marketing and promotional materials for workshop presentations must include the following statement:

This event is neither sponsored nor endorsed by the American Society for Microbiology.                     Signage/Flyer Distribution

Sponsoring organizations may produce one professional sign, not to exceed 38”x 87,” that may be displayed outside the assigned Industry & Science Workshop room. ASM does not permit the distribution or placement of presentation flyers or signs in any other area of the hotel, or convention center. ASM reserves the right to remove and discard signs and flyers of any organization violating this policy.

Audiovisual:
ASM has selected EventLink, as our exclusive audiovisual provider and requires all Industry & Science Workshop organizers to use EventLink for all additional audio visual requirements or needs. Contact information for EventLink can be found in your event approval letter.

Payment/Cancellation Policy:
See Payment/Cancellation Policy for complete details.Exclusive Advertising Opportunities for Industry & Science Workshop Organizers.

Industry & Science Workshop Newsletters

Help drive attendance to your Industry & Science Workshop by highlighting your event in this year’s Workshop Newsletters.  Available exclusively to companies hosting Industry & Science Workshops, newsletters will be emailed to all registered attendees prior to the meeting as well as on the morning of Monday, May 6th.

Banner 
Advertiser will receive the leaderboard banner placed at the top of the email. (Limited to one advertiser per email.)

Specifications: 
Image must not exceed 540 W x 100 H pixels with link to website.  (JPEG preferred format)

Advertising Rate: 
Pre-Meeting:     $1,250    
Onsite:               $1,500

Premium Listing 
Advertiser’s workshop description will be placed in the featured position at the top of the email and at the top of the Industry & Science Workshop listing on the symposium website.  (Limited to one advertiser per email)

Specifications: 
100 word description with link to website

Advertising Rate: 
Pre-Meeting:       $750
Onsite:                 $1,000

General Listing 
Advertiser’s workshop description will be included in the email.  (Limited to five advertisers)

Specifications: 
50 word description with link to website

Advertising Rate: 
Pre-Meeting:        $500
Onsite:                  $750

Industry & Science Workshop Capture

Extend the reach of your 2019 Industry & Science Workshop beyond this year’s symposium by taking advantage of this unique package.  In addition to recording your session Savannah, this package also includes promotion of your event to all ASM CVS attendees and ASM’s clinical members.

Opportunities & Rates:  
Audio-Synched Slides (no speaker video)        $3,500
Full Video with Speaker, Slides, and Audio      $5,500

Supporter Receives: 
  • Edited file of the recorded Industry & Science Workshop
  • Recording posted on the 2019 ASM CVS website 
  • Post-meeting email promoting recorded workshops to 2019 ASM CVS attendees 
  • Promotion of recorded workshops to all ASM clinical members through our monthly clinical newsletter
  • Promotion of recorded workshop on ASM’s Clinical Microbiology Portal and ASM’s social media accounts 

Policies, Terms and Conditions

Terms & Conditions

All advertisements are subject to approval by ASM.
Circulation is based on projected attendance at the time of rate card printing.  The advertiser is responsible for sending the correct number of pieces.  ASM will not be responsible for shortages due to an incorrect number of pieces being received.

Penalties apply for non-compliance with the shipping instructions or failure to fully complete shipping label provided. A minimum $500 late fee will be charged for materials received after the specified due date.
For opportunities that require the support of multiple companies, ASM reserves the right to cancel any publication or service in the event of revenue short falls. ASM shall refund monies paid for participation in the publications or service. ASM is not obligated to offer or replace the canceled publication or service with any other advertising vehicle.

Advertisements labeled as Right of First Refusal eligible are temporarily reserved until the previous year’s sponsor notifies ASM of the status of their renewal.  Advertisers will have until January 7th to renew eligible advertisements.  As of January 8th, all non-renewed opportunities will be available to all exhibitors.

Payments and Cancellation Policies

Support and Advertising
No agency commission or cash discounts permitted.  Payments are due by the deadline specified on the invoice.  If payment is not received by specified date, advertiser will lose advertising reservation. ASM reserves the right to resell advertising opportunities where payment is not received by the payment deadline.

Before February 28, 2019: 
Advertisers will have 30-days from receipt of payment to cancel reservations and receive a full refund. If the advertiser decides to cancel the reservation after the 30-day period, a 25% processing fee will be applied.

After February 28, 2019:
No refunds will be granted for cancelled advertisements.  ASM will work with advertisers to reallocate cancelled advertising fees to other opportunities.  Advertising fees cannot be transferred to exhibit booth costs or activities.  ASM reserves the right to resell advertising space from cancelled reservations.

Industry & Science Workshops 
Industry & Science Workshop fees MUST be submitted with Event Request Forms in order for the application to be deemed complete.  Applications submitted without payment will not be processed until payment is received.

Before March 31, 2019:
Industry & Science Workshop organizers will have 30-days from receipt of payment to cancel reservations and receive a full refund. If the event organizer decides to cancel the event after the 30-day period, a 25% processing fee will be applied.

After March 31, 2019:
No refunds will be granted for cancelled Industry & Science Workshops.

Payment Methods
Payments may be made via check, credit cards, or wire transfers. All checks should be made payable to the American Society for Microbiology.

Credit Card:
Exhibitors can make credit card payments through the Exhibitor Portal.  Please contact Jennifer Costello (jcostello@asmusa.org) for details.

Mail checks to:
Finance Department
American Society for Microbiology
1752 N St, NW
Washington, DC 20036

Please carefully note all cancellation deadlines. ASM is not able to negotiate or modify the cancellation policies.