Register

Attendee Registration

The registration fee for the 2019 ASM Clinical Virology Symposium includes all conference materials, refreshment breaks and access to all sessions and the Exhibit and Poster Hall. 

The Pan American Society for Clinical Virology (PASCV) will host the Molecular Virology Workshop, May 4, 2019. There is a separate registration fee for the PASCV workshop.

ASM Members receive discounted registration by using code PASCV1977 when registering for the workshop, while PASCV members received discounted registration for the ASM Clinical Virology Symposium by using code PASCV2019. Click here to register. 

Registration Rates
Register by May 8 for the Last Chance rate

Member Type Member  Non-Member
Premium Last Chance: $650 Last Chance: $950
Contributing/Global Outreach/
Clinical Lab Scientist
Last Chance: $705 Last Chance: $950
Student* Last Chance: $350 Last Chance: $475
Postdoc Last Chance: $460 Last Chance: $620
Emeritus Last Chance: $350 Last Chance: $950
Guest** $100
*Letter from supervisor confirming student, fellow, or resident status required to receive non-member student rate. 

**Guest fees are non-refundable. 

ASM Members save on registration. Join or renew today and save up to $240.

Please note: If you will be claiming Continuing Medical Education (AMA PRA Category 1 Credit(s)™) for the 2019 ASM Clinical Virology Symposium, an administrative fee of $50 will be required at the time of registration. This fee is applicable ONLY to Continuing Medical Education (AMA PRA Category 1 Credit(s)™) and does not apply to other forms of continuing education credits offered by ASM (e.g. P.A.C.E.®). 

Register by Phone
Toll Free for U.S. and Canada: 1-800-974-3621
International: 240-439-2921

Register by Fax
Fax registration form (PDF) to: 

Domestic: 1-888-772-1888
International: 301-694-5124

Questions? Contact cvs@experient-inc.com 


Meeting Policies

Badge Policy 

All attendees are required to wear badges on site at all times. Badges give you access to sessions, posters, social events and official symposium meals.

Cancellation Policy

Requests must be submitted via email to cvs@experient-inc.com or by mail to:
All cancellations must be in writing and must be emailed or postmarked by Thursday, April 18, 2019.

CVS/CVW Registration
c/o Experient
5202 Presidents Court
Suite 310
Frederick, MD 21703

On or prior to Thursday, April 18, 2019: You will receive a full refund minus $50 processing fee.
Beginning Friday, April 19, 2019: NO REFUNDS WILL BE PROCESSED

No refunds will be granted for requests submitted after April 18, 2019.

Substitution Policy
Substitution of registration is permitted prior to the workshop/symposium, and onsite. Only one substitution is permitted per original registrant. The individual submitting the substitution request is responsible for all financial obligations (any balance due) associated with that substitution as well as updating any contact information. Registration name badges are not transferable between participants on site.

ASM Code of Conduct
The ASM is committed to providing an environment that encourages the free expression and exchange of scientific ideas and promotes equal opportunities and respectful treatment for all participants. View our Code of Conduct.

Exhibitor Registration

Exhibitor registration fee includes:
  • Two (2) complimentary Exhibitor Full Conference badges per exhibiting company, with access to scientific sessions and workshops
  • Two (2) complimentary Exhibit Hall Only Guest Badges to invite your customers to the Exhibit Hall on one designated day; not permitted for use by exhibit company personnel. Additional badges can be purchased for $50. For information on additional badges, contact cvs@experient-inc.com. 


Additional badges for purchase:
  • Exhibitor Attendee – Member (Advance)
    • Early Bird -$450
    • Discounted - $565
    • Last Chance -$705
  • Exhibitor Attendee – Non-Member (Advance)
    • Early Bird -$610
    • Discounted - $760
    • Last Chance - $950
  • Exhibitor Booth Personnel
    • $100 (flat rate)
Exhibitors may pre-register for these additional badges via exhibitor registration online. Badges will be available for pickup during on-site registration hours.

Badge Allocations

Exhibitors will be allowed to enter the Exhibit Hall at 8:00 a.m. on all 3 show days (Friday-Sunday). Exhibitors can remain in the hall one hour after the Exhibit Hall closes each day for straightening of the booth. After hour demonstrations are not allowed. Anything outside of these hours requires permission from ASM Exhibits Management. Exhibitor Full Conference badges allow access to all scientific sessions.

Exhibit Booth Personnel Badges are not permitted into the sessions.

Exhibitor Attendee and Exhibitor Booth Personnel Badges allow exhibitors and staff to access the exhibit hall floor during move in/move out hours, and access to loading docks during move-in/move-out.

Exhibit Hall Only Guest Badges: Exhibitor must send registration instructions along with promo code to the individual(s) participating in the Exhibit Hall Only Guest Badge program. Individual(s) will be required to register under the Exhibit Hall Only Guest registration system and answer all attendee demographic questions. Exhibit Hall Only Guest Badges are NOT permitted to be used by employees of an exhibiting company.  ASM has the right to cancel Exhibit Hall Only Guest Badges that are deemed to be employees of the exhibiting company.

Reserve Your Hotel

A special block of rooms has been obtained for meeting attendees at the hotels listed below. During the registration process, you will select your hotel preference.  

To qualify for the special ASM rate, you must book your hotel room (Hyatt by Monday, April 15 and Westin by Wednesday, April 17), through our authorized housing provider: Experient.
Hotels will not accept ASM room block reservations directly. ASM will provide support only for reservations booked within the official room block.

ASM is not responsible for hotel reservations booked outside of the official room block. Attendees that choose to book with a different agency or directly with a hotel will be subject to the terms and conditions outlined for that reservation and outside of ASM's control.
 
Hotel Address Rate
Hotel Indigo 201 W Bay Street $179 + tax/resort fee
Hyatt Regency 2 W Bay Street $229 + tax/resort fee
 
Westin One Resort Drive $239 + tax/resort fee
*In room internet is included. 

 

Getting to Savannah

The Savannah/Hilton Head International Airport has direct flights from 23 locations in the U.S., and is an easy trip from outside the U.S.

By car, Savannah is easily accessible from all points along the east coast via Interstate 95, or from the west by Interstate 16.

Amtrak rolls through Savannah on its Palmetto and Silver Service lines, and Savannah is a hub for Greyhound Bus Lines as well.

International Travel 

The Clinical Virology Symposium welcomes scientists from every part of the world. Attendees are not required to present a poster in order to attend the meeting. Please allow ample time for visa processing, as the application process can take several months in some countries.

Invitation Letter

For information on applying for a visa, travel without a visa, and the visa waiver program, visit the U.S. Department of State Visa Applications page. To find out if you need a visa, or for more information on the application process, visit the National Academies website.

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