Important Dates

  • Registration Opens: Apr 17, 2017
  • Abstract Submission Opens: May 8, 2017 
  • Abstract Submission Closes: Jun 22, 2017, 5:00 p.m. ET 
  • Early Bird Registration Deadline: Jul 27, 2017
  • Hotel Reservation Deadline: Aug 15, 2017 

ASM Co-Chair

Keith Rodvold, Pharm.D., FCCP, FIDSA
Colleges of Pharmacy and Medicine
University of Illinois at Chicago
Chicago, IL

ESCMID Co-Chair 

William Hope, BMBS, FRACP, FRCPA, PhD
University of Liverpool
United Kingdom 

Program Committee Members


Follow #ASMESCMID on Twitter for the latest updates on this meeting! 

Submission Instructions

SUBMISSION STEPS

Step One: Login
Step Two: Submission
Step Three: Affirmations
Step Four: Title
Step Five: Primary Author
Step Six: Co-Authors
Step Seven: Abstract Text
Step Eight: Presentation Preference 
Step Nine: Additional Information 
Step Ten: Review Your Work

Step One: Login 

The ASM/ESCMID Conference WILL NOT use the ASM Single Sign On (SSO) login credentials. If you have submitted an abstract via Oasis for an ASM meeting in the past you will use that login or request a reminder. If you have not submitted an abstract for an ASM meeting in the past, you should select “Create a New Account” link at the top of the left side of the login page.

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Step Two: Submission 

Click the "New Submission" button to begin the submission process.

Step Three: Affirmations

In order to proceed with the abstract submission, your agreements with the following statements are required.

  • All authors are aware that their names appear on this abstract.
  • All abstracts will be considered including new and previously published/presented abstracts. Submission and review for both new and encore abstracts will have the same evaluation criteria.
  • The presenting author will keep ASM informed of any changes to the contact information provided.
  • If accepted, the presenting author agrees to present the abstract during the scheduled time/date.
  • I understand that if this abstract is accepted, I will comply with the rule (if applicable) that all presentations dealing with the isolation, purification, structure-activity relationships, mechanisms of action, in vivo/in vitro microbiology, PK/PD in animals and Pre-US IND or non-US early phase I studies must include meaningful data (e.g., producing organism, purification steps, physical-chemical characterization, structures, MICs, ED50s) to describe new compounds and their properties and that chemical structures of lead compounds will be included as part of my poster presentation.
  • I understand that if this abstract is withdrawn after July 24, 2017, one of the authors does not appear to present an accepted abstract, or a change in the presenting author is not communicated to ASM, a penalty may be incurred prohibiting the presenting author from presenting papers at ASM-sponsored meetings for a period of up to three years.
  • I understand that if this abstract is accepted, ASM will own the rights to any electronic or print compilation of conference abstracts, as outlined in ASM’s copyright policy.

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Step Four: Title (included in the 2200 character limit – not including spaces)

Please use a short and concise title that indicates the content of the abstract. Titles will be reformatted automatically so that all words are capitalized. The title submitted must be the title on your presentation.
Please do not place a period at the end of your title or hard returns. Trade names are not permitted in abstract titles.

Click the "Continue" button.

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Step Five: Primary Author

Authors, groups, and institutions are included in the 2200 character limit – not including spaces.
Author's names will be displayed using first initial(s) and full last name. Presenting authors will be displayed in bold type (e.g. J. SmithW. S. Brown, and R. A. Jones).
Each institution and author will be referenced with superscript numbers and include the institution’s city, two-letter state/province abbreviation and country.

ASM will correspond with the presenting author only. Changes in the presenting author must be communicated to ASM. It is the responsibility of the presenting author to contact all co-authors with the disposition and scheduling of the abstract. The complete address of the presenting author is required in order to assure that correspondence arrives promptly and easily.

Special Note: Any communication about your abstract will come from asm-escmid@support.ctimeetingtech.com. Please add asm-escmid@support.ctimeetingtech.com to your ‘safe senders’ list in your email program to alleviate bounce backs or your notification being sent to a junk mail folder.

Click the "Save and Continue" button.

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Step Six: Co-Authors, Groups

Click "Add a Group" or "Add an Author" for each co-author or group. Institution and email address should be entered for each author. Each institution and author will be referenced with superscript numbers and include the institution's, city, two-letter state abbreviation and country (DO NOT enter department, division, zip code, etc.).

Click the "Continue" button.

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Step Seven: Abstract Text (included in the 2200 character limit – not including spaces)

Your abstract may have up to 2200 characters, which include title, authors, affiliations, abstract text, tables, and graphics. Spaces are not counted. Do NOT include abstract title, authors or keywords in abstract text. Abstract text may be submitted using either of the following methods: Copy/paste, direct entry keystrokes, or file upload. ASM also recommends that the abstract is divided into four (4) sections and bold each section as follows: “Background,” “Methods,” “Results,” and “Conclusions.”

Please note: Apple Macintosh Users Only
To preserve formatting, scientific characters, and tables embedded in your abstract text, please use the Upload a File Containing Your Abstract.

Tables:

  • Once your abstract text is saved, you will be given the opportunity to add a graphic or table.
  • The recommended table size is 5 columns by 8 rows.
  • The tables count as 250 characters which are included in the 2200 character limit.
  • Table Generator: Limit of 5 columns and 8 rows. Use tab to move between cells. Online instructions are available as you proceed.
  • You may also upload your table as a graphic.

Graphics:

  • The recommended graphic size, to optimize resolution, is 2 inches wide by 3 inches tall and 300 DPI.
  • The graphics count as 500 characters which are included in the 3500 character limit.
  • The graphics are submitted separately, subsequent to abstract text.
  • Graphics will appear large on the screen, but will be adapted for publication

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Step Eight: Presentation Preference

Select your presentation preference “Poster Only” or “Poster or Oral”

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Step Nine: Additional Information

Research
Abstracts that have been presented elsewhere or published in an abstract form only before this meeting will be considered. Submission and evaluation criteria for encore presentations are the same as original research. Please indicate if this abstract has been presented or printed elsewhere prior to this meeting.

Presenting Author
Indicate if the presenting author is a student

ASM/ESCMID Travel Award
Deadline: June 22, 2017, at 5:00 pm ET

Amount: $500

Description: Travel awards are selected by the ASM/ESCMID Program Committee on the basis of the scientific quality of the submitted abstracts. Funding from this award is meant only to defray travel costs for the ASM/ESCMID Conference; abstract submitters may need to obtain additional funding from other sources.

Eligibility: All abstract submitters are eligible to request consideration, however, preference will be given to the following:

  • Original Research
  • Young Investigators
  • Not previously a recipient of the award.

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Step Ten: Review Your Work

It is very important that you review you work to proof accuracy of all elements of the submitted abstract including spelling and figures. Ensure that the character count is within the 2200 character limit and that all submitted tables and graphics are completely submitted and appear in the abstract text to guarantee that the abstract submission process is complete.

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Technical Support
If you have any questions regarding use of the abstract submission site please contact technical support:
Email: support@abstractsonline.com 
Phone: +1 (217) 398-1792 Fax: +1 (217) 355-0101

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