Important Dates 

Abstract submission: Now Open
Registration: Now Open
Travel award application deadline: February 9, 2018
Abstract submission closes: 
March 1, 2018
Clinical Case Studies submission closes: March 1, 2018


Symposium Co-Chairs

Steven Specter, Ph.D. 
University of South Florida, Morsani College of Medicine

Richard Hodinka, Ph.D. 
University of South Carolina, School of Medicine Greenville

Program Committee Members


Meeting Location

Palm Beach County Convention Center
650 Okeechobee Blvd. 
West Palm Beach, FL 33401


Letter of Invitation 

Past Meeting Materials


Follow @ASMicrobiology on Twitter and use #ASMCVS for the latest meeting updates! 

 

Submit Abstracts

Abstract submission for the 2018 ASM Clinical Virology Sympsium is now open!  

Participants are encouraged to submit abstracts that describe their original research results. Accepted abstracts will be presented in scheduled poster sessions and published online. If you're interested in submitting a clinical case study, click here

Travel awards are also available for students, postdoctoral fellows, and technologists with accepted abstracts. Learn more here

SubmitAbstract2

Important Dates

Abstract submission opens: October 19, 2017

Abstract submission closes: March 1, 2018 at 5:00 p.m. E.T.

Abstract withdrawal deadline: March 23, 2018

Abstract notification: March 14, 2018

Abstracts will be available on the Online Program Planner by: April 6, 2018

Submission Steps

Step One: Login

Step Two: Submission

Step Three: Affirmations 

Step Four: Title

Step Five: Primary Author

Step Six: Co-Authors

Step Seven: Keywords

Step Eight: Abstract Text

Step Nine: Travel Awards

Step Ten: Review Your Work

Step One: Login

Please use your ASM Single Sign On (SSO) login credentials. If you forgot your username/password or to confirm that you have a Single Sign On (SSO) account, press the "Password Reminder" link on the homepage of the submission site. If you do not have an ASM Single Sign On account, you may create one by following the link on the homepage of the submission site.

Step Two: Submission 

Click the "New Abstract" button to begin the abstract submission process.

Step Three: Affirmations

In order to proceed with the abstract submission, your agreements with the following statements are required.

  • All authors are aware that their names appear on this abstract.
  • I understand that if this abstract is withdrawn after March 23, 2018, one of the authors does not appear to present an accepted abstract, or a change in the presenting author is not communicated to ASM, a penalty may be incurred prohibiting the presenting author from presenting papers at ASM-sponsored meetings for a period of up to three years.
  • I understand that if this abstract is accepted, ASM will own the rights to any electronic or print compilation of conference abstracts, as outlined in ASM's copyright policy

Back to submission steps

Step Four: Title (included in the 3,500 character limit; spaces are not counted)

Please use a short and concise title that indicates the content of the abstract. Titles will be reformatted automatically so that all words are capitalized. The title submitted must be the title on your poster.

Please do not place a period at the end of your title or hard returns. Trade names are not permitted in abstract titles.

Click the "Continue" button.

Step Five: Primary Author 

Authors, groups and institutions are included in the 3,500 character limit - spaces are not counted.

Author's names will be displayed using first initial(s) and full last name. Presenting authors will be displayed in bold type (e.g. J. Smith, W. S. Brown, and R. A. Jones).

Each institution and author will be referenced with superscript numbers and include the institution’s city, two-letter state/province abbreviation and country.

ASM will correspond with the presenting author only. Changes in the presenting author must be communicated to ASM. It is the responsibility of the presenting author to contact all co-authors with the disposition and scheduling of the abstract. The complete address of the presenting author is required in order to assure that correspondence arrives promptly and easily.

Special Note: Any communication about your abstract will come from clinicalvirology@asmusa.org. Please add clinicalvirology@asmusa.org to your ‘safe senders’ list in your email program to alleviate bounce backs or your notification being sent to a junk mail folder.

Click the "Save and Continue" button.

Step Six: Co-Authors, Groups

Click "Add a Group" or "Add an Author" for each co-author or group. Institution and email address should be entered for each author. Each institution and author will be referenced with superscript numbers and include the institution's, city, two-letter state abbreviation and country (DO NOT enter department, division, zip code, etc.).

Click the "Continue" button.

Back to submission steps

Step Seven: Keywords

Keywords are completely independent of each other and should be able to stand alone in the index. Words should be lowercase, except for genus names and proper nouns. For Greek characters, please spell out names. Organisms will be italicized in final publications. One keyword is required.

Click the "Save and Continue" button.

Step Eight: Abstract Text (included in the 3,500 character limit - spaces are not counted)

Your abstract may have up to 3,500 characters, which include title, authors, affiliations, abstract text, tables and graphics. Spaces are not counted. Do NOT include abstract title, authors or keywords in abstract text. Abstract text may be submitted using either of the following methods: Copy/paste, direct entry keystrokes, or file upload. ASM also recommends that the abstract is divided into four (4) sections and bold each section as follows: “Background,” “Methods,” “Results,” and “Conclusions.”

Please note: Apple Macintosh Users Only
To preserve formatting, scientific characters, and tables embedded in your abstract text, please use the Upload a File Containing Your Abstract.

Tables:

  • Once your abstract text is saved, you will be given the opportunity to add a graphic or table.
  • The recommended table size is 5 columns by 8 rows.
  • The tables count as 250 characters which are included in the 3,500 character limit.
  • Table Generator: Limit of 5 columns and 8 rows. Use tab to move between cells. Online instructions are available as you proceed.
  • You may also upload your table as a graphic.
    Graphics:
  • The recommended graphic size, to optimize resolution, is 2 inches wide by 3 inches tall and 300 DPI.
  • The graphics count as 500 characters which are included in the 3,500 character limit.
  • The graphics are submitted separately, subsequent to abstract text.
  • Graphics will appear large on the screen, but will be adapted for publication

Step Nine: Travel Awards 

Students, postdoctoral fellows, and technologists who submit abstracts are eligible for travel awards. For more information, visit the Travel Awards page. The application deadline for all of the below travel awards is February 9, 2018 at 5:00 p.m. E.T. 

Back to submission steps

Step Ten: Review Your Work

It is very important that you review your work to proof accuracy of all elements of the submitted abstract including spelling and figures. Ensure that the character count is within the 3,500 character limit and that all submitted tables and graphics are completely submitted and appear in the abstract text to guarantee that the abstract submission process is complete.

Technical Support

If you have any questions regarding use of the abstract submission site please contact technical support:

Email: support@abstractsonline.com
Phone: +1 (217) 398-1792
Fax: +1 (217) 355-0101

Poster Presentation Guidelines 

• Accepted abstracts must be presented in the assigned poster session.
• Posters should be no larger than 8ft (W) x 4ft (H).
• Posters should stimulate discussion; do not give a long presentation. Therefore, keep text to a minimum, emphasize graphics, and make sure everything in your poster is necessary.
• Utilize handouts to supplement your poster.
• Materials must be easily read at a distance of 4ft. As a rule of thumb, use a font size of at least 14 point and double space.

When choosing a background, remember that neutral or gray colors will be easier on the eyes than a bright color. In addition, color photos look best when mounted on gray.

Submission of Case Studies

Participants are encouraged to submit case studies. Case studies can be submitted until March 1, 2018 at 5:00 p.m. E.T. 

The Case Studies Faculty will select UP TO THREE of the submitted cases for presentation. Submitters of accepted case studies will receive a refund of their Clinical Virology Symposium registration fee. The decision of the Faculty is final, and is not subject to appeal.

Click this link for an example of a clinical case. Your submission is not required to be this complete, but if it is selected, you will be expected to provide additional information and materials to allow for a complete presentation. Refund of the registration fee for those submitting accepted cases is contingent upon provision of sufficient material and information for presentation of the case at the Symposium.

Submitted cases must meet HIPPA requirements including the removal of identifying information. For consideration for the Clinical Case Studies, please complete the application and upload your PowerPoint presentation. The deadline is March 1, 2018 at 5:00 p.m. E.T. 

Those submissions selected will be notified.

For questions or comments, please email clinicalvirology@asmusa.org.

 

 

 

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