Register

The ASM Microbe 2018 meeting registration fee includes all conference materials, access to all scientific sessions, social events, and the Exhibit and Poster Hall.

Register Now!  

ATTENDEE REGISTRATION

How to Register

Register Online

Register by Phone:
Toll Free U.S. and Canada: 800-974-3621
International: 240-439-2921

Registration Rates

ASM Microbe 2018
Registration Type            Early Bird Registration Rates
On or before April 26, 2018
Standard Registration Rates
Beginning April 272018
ASM Premium Member  $520 $650
ASM Contributing Member $575 $720
ASM Global Outreach Member  $575 $720
ASM Supporting Member  $775 $970
ASM Emeritus Member  $285 $360
Non-Member  $775 $970
ASM Student Member  $285 $360
ASM Global Outreach Student Member  $285 $360
Student Non-Member*    $385 $480
ASM Postdoc Member  $375 $470
ASM Global Outreach Postdoc Member $375 $470
Postdoc Non-Member*          $500 $625
ASM Member Single Day $225 $225
Non-Member Single Day $305 $305
Guest** $125 $125

*Letter from supervisor confirming student, fellow, or resident status required to receive non-member student/postdoc rate.

**Guest registrations are non-refundable, and must be purchased in conjunction with a scientific registration, and do not permit entrance to scientific sessions.

Courses and Workshops
Registration Type Early Bird Registration Rates
On or before April 26, 2018
Standard Registration Rates
Beginning April 27, 2018
ASM Member Half-Day $210 $265
ASM Member Full-Day* $285 $355
Non-Member Half-Day $285 $355
Non-Member Full-Day* $385 $480
ASM Student Member Half-Day $105 $130
ASM Student Member Full Day* $145 $180
ASM Postdoc Member Half-Day $150 $185
ASM Postdoc Member Full-Day* $200 $250
Non-Member Student Half-Day $140 $175
Non-Member Student Full-Day* $195 $240
Non-Member Postdoc Half-Day $205 $255
Non-Member Postdoc Full-Day* $270 $355

*Full-day course/workshop registrants will be provided with redeemable lunch vouchers;half-day course/workshopregistrants are responsible for providing their own lunch. 

Registration for courses/workshops is available online and on site, and is separate from your ASM Microbe registration. 

Registration Types and Rates

Members

Your member/non member standing for ASM Microbe 2018 registration is based on your 2018 ASM membership status. If you have not renewed or joined for 2018, please visit www.asm.org/advance prior to registering.

Student & Postdocs 

Non-member registrants requesting student or postdoc fees must provide either a legible photocopy of a current University ID or a letter on University letterhead from the department chair, indicating your status and anticipated graduation date. Only undergraduate through postdoctoral students are eligible for the student rate. Documentation must be sent by Friday, May 11, 2018.

Government Attendees

The Office of Government Ethics issued a proposed rule on September 13, 2011 concerning government employees’ accepting invitations from registered lobbyists and lobbying organizations for free attendance at “widely attended gatherings” such as conferences, seminars and other large meetings. The proposed rule contains certain exceptions to the limitations on accepting such invitations. Among the exceptions is for invitations from 501(c)(3) nonprofit organizations.

The American Society for Microbiology is a 501(c)(3) nonprofit organization; therefore, unless any agency specific limitations apply, invitations from the Society offered to government employees for attendance at Society events may be permissible under this proposed rule. If you are a government employee and would like further information, we suggest you consult the appropriate office of ethics within your agency.

Guests

Guests may not attend scientific sessions but will have access to exhibits, posters, and the opening address. Guest badges must be purchased with an existing registration. 

Payment 

Accepted forms of payment include:

  • Credit Card
  • Check*
  • Money Order*
  • Wire

*Checks/Money Orders must be made payable to ASM (American Society for Microbiology). When paying with a check or money order, attendees must first complete the online registration indicating that they are paying with a check/money order. Once complete, attendees must print the online registration invoice, attach payment and mail by Friday, May 11, 2018. Checks received without registration documents will be returned for correct processing. 

If sending payment via wire, a $30 transfer fee must be added to the final amount of your registration cost. Wire transfers will not be accepted after Friday, May 11, 2018

Registration Confirmation/Receipt

Attendees will receive a confirmation and receipt of their registration after it is fully processed. If for some reason the email bounces back, attendees will then receive their confirmation via fax. If a fax number is unavailable, the attendees will then have their confirmation mailed. 

Registration Policies

Badge Policy

All attendees are required to wear badges on site at all times. Badges give access to the Exhibit and Poster Hall, scientific sessions, and social events. 

Substitution Policy

Substitution of registrations is permitted prior to the conference and onsite. Only one substitution is permitted per original registrant. The individual submitting the substitution request is responsible for all financial obligations (any balance due) associated with that substitution as well as updating any contact information.

Cancellation Policy

All cancellations must be in writing and emailed to microbe@experient-inc.com or postmarked by Thursday, April 26, 2018 to: 

ASM Microbe 2018
c/o Experient
5202 President's Court
Suite 310
Frederick, MD 21703

  • On or prior to Thursday, April 5, 2018: You will receive a full refund minus a $25 processing fee. 
  • Beginning Friday, April 6 – Thursday, April 26, 2018: You will receive a refund of 50% of the registration fee. 
  • Beginning Friday, April 27, 2018: NO REFUNDS WILL BE PROCESSED. 
  • Guest fees are non-refundable. 

Americans with Disabilities Act (ADA) Related Service Requirement

Pursuant to the Americans with Disabilities Act, if you require services or aids to participate fully in ASM Microbe 2018, during the registration process, please select the type(s) of service and indicate any specific needs. An ASM representative will be in contact with you to schedule services. Please note a detailed itinerary is required to facilitate the scheduling of services. Requests for services should be submitted at least 6 weeks prior to the meeting in order for ASM to arrange for services and/or aids.

Contact Information Release 

The generous support provided by exhibitors is significant to the success of ASM Microbe 2018. The exhibiting company's goal in participating in ASM Microbe is to interact with the attendee and to provide the most current information on their products and services. Attendees mailing address will now be made available to the exhibitors who wish to send information. This list will only contain name, full address, and affiliation (if provided). No phone numbers, fax numbers or email addresses will be included.

 

EXHIBITOR REGISTRATION

How to Register

Registration and Badge Allocations

  • One (1) Exhibitor Attendee Badge per exhibiting company, with access to scientific sessions and workshops
  • Two (2) Exhibitor Booth Personnel badges per 10x10, no access to sessions
  • Two (2) complimentary Exhibit Hall only Guest badges for each 10' x10' unit, which allows exhibitors to provide non-registered customer entry into Exhibit Hall ONLY on designated day. 

Additional badges for purchase include:

  • Exhibitor Attendee – Non-Member (Advance)
    • $775 fee
  • Exhibitor Attendee – Member (Advance)
    • $575 fee
  • Exhibitor Booth Personnel
    • $125 fee

Access to scientific sessions is permitted with an Exhibitor Full Conference badge.Exhibitors who have an Exhibit Booth Personnel Badge are not permitted into the sessions. Exhibitor Attendee and Exhibitor Booth Personnel Badges allow exhibitors and staff to access the exhibit hall floor during move in/move out hours. Exhibitors will also be allowed access to the exhibit hall two hours prior to the hall opening as well as one hour after the hall closes, unless otherwise communicated to show management. Exhibitor Attendee and Exhibitor Booth Personnel Badges also allow access to loading docks during move-in/move-out.

Exhibitors may pre-register for badges via exhibitor registration online. Badges will be available for pickup during on-site registration hours. 

Important Deadlines

  • January 4, 2018: Registration opens for all Exhibitors
  • May 10, 2018: Rooming lists due. Cancellations received after this date will be assessed a $500 cancellation penalty per room. 
  • May 10, 2018: Registrant names must be assigned to rooms by May 10. Experient will accept registration changes and corrections up through the show. Please note there will be a $100 name change fee after May 18.
  • May 10, 2018: Deadline for room changes based on availability. 
  • May 10, 2018: Housing is closed at 5:00 p.m. ET. 
  • May 23, 2018: Contact hotels directly for changes/cancellations/new reservations. 
  • June 7–11, 2018: ASM Microbe 2018
  • June 11, 2018: Deadline to enter Exhibitor Badge names online. Online site closes. 

Contact Us

Email: exhibitsinfo@asmusa.org

Phone

U.S. and Canada: 800-974-3621
International: 240-4392921

Experient Customer Service: microbeexh@experient-inc.com

 

 

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