Register Now!

Early bird registration deadline:
January 18, 2018

Hotel reservation deadline: 
January 22, 2018


Letter of Invitation

Past Meeting Materials


Program Committee Members


Follow @ASMicrobiology on Twitter and use #ASMBiothreats for the latest meeting updates! 

Sponsorship and Advertising Opportunities

The 2018 ASM Biothreats meeting offers a number of sponsorship and advertising opportunities to enhance your visibility throughout the event and the industry. From print ads and lanyards to mailing lists and inserts, there’s a solution for each of your marketing needs.

To secure advertising space or sponsorship for the 2018 ASM Biothreats, please contact: 

Ronica Rodela
Exhibit and Sponsorship Specialist
ASM Strategic Alliances
rrodela@asmusa.org
202-942-9228

Levels of Support

Maximize your exposure at this year’s event by becoming a tiered supporter of the ASM Biothreats meeting. Eligibility requires a general contribution at one of the levels below. Contributions will help fund the overall operations of the meeting.

Platinum Support - $10,000

  • Prominent placement on all supporter recognition
  • Corporate logo on all support signs, Final Program, website, and mobile app
  • Corporate recognition of support during the Opening Session
  • Two (2) additional scientific attendee badges 
  • Registration Bag Insert 
  • Participation in the Exhibit Hall Passport Program
  • Two page, full color spread in the Final Program
  • Premium Exhibitor Listing 
  • Mobile app banner advertisement
  • Standard and post-meeting attendee mailing lists

Gold Support - $5,000

  • Corporate logo on all support signs, Final Program, website, and mobile app
  • Corporate recognition of support during the Opening Session
  • One (1) additional scientific attendee badge
  • Registration Bag Insert 
  • Participation in the Exhibit Hall Passport Program
  • Full page advertisement in Final Program
  • Premium Exhibitor Listing
  • Standard Mailing List

Silver Support - $2,500

  • Corporate logo on all support signs, Final Program, website, and mobile app
  • Registration Bag Insert 
  • Enhanced Exhibitor Listing
  • Standard Mailing List

Digital Advertising

Mobile Event App
The 2018 ASM Biothreats offers attendees on-the-go information via the meeting’s mobile event app. The event app provides attendees with access to the full meeting and speaker schedules, abstracts, exhibitor listings, as well as interactive maps and social media interactivity.

Main App Sponsor | Rate: $1,500

As the Main App Sponsor, you’ll claim your leadership position on the most widely used resource at the meeting. (Limited to one advertiser.) The following items are included in the main app sponsorship:

  • Splash Screen Startup
  • Main App Sponsor Tab
  • Home Screen Advertisement
  • Banner Advertisement
  • Premium  Exhibitor Listing

Mobile App Banner Advertisement | Rate: $500

Your interactive banner advertisement will appear at the top of the page with a link to direct visitors to the website of your choice. (Limited to four banners, one per advertiser.)

Specifications: 640 W x 160 H pixels at 72dpi (PNG preferred format)

Push Notifications | Rate: $250

Get your message in front of attendees by taking advantage of the mobile app’s push notifications. Push notifications can link to a URL provided by advertiser or their exhibitor detail view within the app. (Limited to one push notification per day, one per advertiser.)

Specifications: Advertiser must provide the time of delivery, brief title, sub-title, and URL.

Attendee Newsletters | Rate: $350 (January Newsletter) & $500 (February Newsletter)
Capture the attention of your target audience by advertising on the leaderboard banner placed at the top of the attendee newsletter. E-mailed to all attendees before the meeting, this electronic newsletter provides attendees with important information leading up to the meeting to help them prepare for the event.

Specifications: Image must not exceed 540 W x 100 H pixels with link to website.

Registration Confirmation Emails | Rate: $500
Promote your presence at this year’s meeting by placing a banner advertisement on the footer of confirmation e-mail delivered to attendees upon completion of their meeting registration and hotel reservation. (Limited to one advertiser).

Specifications: 650 W x 150 H pixels with link to website (PNG-24 preferred format. Also accept PNG-8, JPG and GIF)

Wireless Network Sponsorship | Rate: $1,000
The wireless network sponsorship opportunity is an excellent resource for companies looking to extend their corporate/product brand and maximize their exposure. (Limited to one advertiser).

Print Advertising

Final Program
Distributed to every attendee at this year’s event, the Final Program is a comprehensive guide to navigate the 2018 ASM Biothreats Meeting.

Specifications:
bleed 5.75” W x 8.75” H
trim 5.5” W x 8.5” H

Rate
Back Cover $750
Inside Front Cover $500
Inside Back Cover $350

Attendee Materials

Registration Bags | Rate: $3,000
Provided to every attendee at registration, registration bags ensure your company maximum visibility with meeting attendees. Advertiser's corporate or product logo will appear alongside the meeting logo on all bags distributed to attendees at check-in. (Limited to one advertiser.)

Lanyards | Rate: $2,000
Provided to every attendee at registration, the lanyards ensure your company maximum visibility with meeting attendees. Advertiser's corporate or product logo will appear alongside the meeting logo on all lanyards distributed to attendees at check-in. (Limited to one advertiser.)

Registration Bag Inserts | Rate: $350
Ensures your advertisement will be in the hands of every attendee by distributing your promotional flyer to each attendee during registration check-in. (Limited to 5 advertisers.)

Quantity: 850 (Supporter is responsible for printing and shipping insert flyers)
Specifications: Inserts should not exceed 8 1/2" W x 11" H and four pages in length.

Booth Traffic Drivers

Exhibit Hall Passport | Rate: $200
As a supporting participant of the Exhibit Hall Passport, your company can join the fun while greatly increasing your booth traffic. Participating attendees will visit supporting booths to have their passport stamped and entered into a raffle to win a prize. (Limited to eight exhibitors).

Exhibit Hall Floor Plan Package | Rate: $500
Highlight your participation at ASM Biothreats at the critical time when attendees are searching the Exhibit Hall floor plan. Your participation in this package will provide you with a banner advertisement and a booth highlight on the floor plan page of the Final Program and a digital banner advertisement placed on the Exhibit Hub. 

Specification: 15 3/4" W x 1 1/4" H

Exhibitor Listing Upgrades
Engage attendes and make your exhibitor listing stand out among competitors in the Mobile App, Final Program and the all new Exhibit Hub. The Exhibit Hub is your platform to share critical information about your booth at this year's meeting. 

Premium Listing | Rate: $100

  • Includes everything listed below for enhances listing along with display panels for videos, priority placement = on search feature, and online booth highlight. 

Enhanced Listing | Rate: $50

  • Includes expanded character description, company logo, social media links, display panels for images/text, and display of press releases.

Attendee Mailing Lists | Rate: $200 (Mailing) $250 (Reference)
A list of the 2018 ASM Biothreats Meeting attendees is available for rental purposes exclusively to companies exhibiting at this year’s event. Advertisers may choose between mailing lists or reference lists.

Hotel

Key Cards | Rate: $2,800
Hotel room key cards feature the supporter’s advertisement and are given to meeting attendees at hotel check-in. (Limited to one advertiser.)

Specifications: 3.125" W x 1.875" H
Deadline: December 8, 2017

Opportunities

Meals and Breaks
Make your presence felt as attendees network and recharge during one of this year’s meals or coffee and snack breaks. Sponsorship recognition will be provided at each event and in the Final Program and mobile app.

Breakfast Bundle (2 events) | Rate: $8,000

  • Monday, February 12 
  • Tuesday, February 13 

Coffee/Snack Break Bundle (3 events) | Rate: $5,000

  • Monday, February 12
  • Tuesday, February 13 (inside exhibit hall)
  • Wednesday, February 14 (inside exhibit hall)

Lunch (1 event) | Rate: $8,000

  • Wednesday, February 14 (inside exhibit hall)

Industry & Science Workshops | Rate: $1,500
Industry & Science Workshops offer the opportunity for attendees to learn about the latest product developments from company representatives. Workshops offer confirmed exhibitors the chance to host their own mid-day presentations at this year’s meeting. Industry & Science Workshops will be held at Hilton Baltimore on Tuesday, February 13 from 11:30 a.m. – 1:00 p.m.

Submission Process

Step 1: Event Request Form
Submit the Event Request Form to make your space reservation. Payment is required along with the completed Event Request Form in order for ASM to process applications. Forms submitted without payment will not be processed until payment is received by ASM.

Step 2: Confirmed Program Form
After processing your Event Request Form, a member of ASM’s Strategic Alliances Department will email you the Confirmed Program Form to provide the specific details of your workshop. In order to have your event listing included in the meeting resources, the Confirmed Program Form is due by December 9, 2017. Confirmed Program Forms submitted after December 9, 2017 are not guaranteed a listing in the meeting resources.

Step 3: Space Assignment
ASM will send space confirmations as soon as your program is approved.

Workshop Benefits
The following is included with your Industry & Science Workshop fee:

  • Session room at the Hilton Baltimore with classroom or theater-style seating.
  • One 6 ft. table with 2 chairs set outside of the room.
  • Placement of one promotional sign (22”x 28”) to be placed outside of the room where event is taking place. Sign must be designed and printed by organizer. Easel will be provided by ASM.
  • Listing in the Final Program, meeting website, and meeting event app.
  • Workshop listing in one of the pre-meeting attendee newsletters.
  • One pre-registration attendee mailing list.

Workshop Guidelines

  • Industry & Science Workshops may only be held during restricted times listed.
  • Companies may conduct their own Industry & Science Workshop and may employ a medical education company to organize the program and logistics.
  • No requests for an Industry & Science Workshops will be processed unless the appropriate fees have been received by ASM Strategic Alliances.
  • Industry & Science Workshops organizers may not deny attendees access to their event (except due to space limitations). Sponsored events must be open to all professional registrants.
  • If an activity is being coordinated by a third party organization, a Letter of Appointment must be completed and received by ASM when the application is submitted.
  • All Industry & Science Workshops must meet the standards and integrity of the meeting and must be approved by ASM. Presentations may not duplicate topics being presented as part of the official scientific program. The program will be available on the web site for your review.
  • All aspects of an Industry & Science Workshop must take place inside the assigned room.
  • To facilitate attendance, ASM recommends that a snack or meal is served during your Industry & Science Workshops. Organizers are responsible for working directly with the Hilton Baltimore for food and beverage service. The additional cost for serving food and beverages is the responsibility of the organizer and will not be billed to ASM.
  • Audiovisual is not included with your Industry & Science Workshop fee. Organizares are responsible for working directly with ASM's official audiovisual vendor. The additional cost for auidovisual is the responsibility of the workshop organizer and will not be billed to ASM.

Promotional Brochures and Invitations
All announcements and invitations related to Industry & Science Workshops should clearly indicate the sponsoring organization. The materials in no manner may imply, either directly or indirectly, that the program is a part of, or an official activity of the 2018 ASM Biothreats Meeting. Uses of the ASM logo, name, seal, or the conference logo are not permitted in any form. When identifying the meeting on your printed promotional materials, please list as “2018 ASM Biothreats Meeting.”

Signage/Flyer Distribution
Sponsoring organizations may produce one professional sign, not to exceed 22”x 28,” that may be displayed outside the assigned Industry & Science Workshop. 

 

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