Important Dates

Abstract submission opens:
September 11

Travel award requests open*:
September 11

Abstract submission closes:
November 6, 5:00 p.m. (ET)

Pre-meeting Symposium abstract call closes**: 
November 6, 5:00 p.m. (ET) 

Travel award requests closes*: 
November 6, 5:00 p.m. ET)

Registration opens: 
October 2017 

*Travel award requests must be placed through the abstract submission site. 
**Abstract submission is required for Pre-Meeting Symposium consideration. 

Past Meeting Materials

Program Committee Members

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"(This meeting) allows (me) to understand the interaction between various agencies in addressing biological threats, communicate with government representatives and scientists, and learn about up to date research."
Larisa Cervenakova, Senior Scientist, American Red Cross

Poster and Oral Presentations and Guidelines

Poster Presentations
Oral Abstracts
NEW! iPoster
EW! Call4Poster

Poster Presentations

Tips for Preparation

  • Posters should stimulate discussion; do not give a long presentation. Therefore, keep text to a minimum, emphasize graphics, and make sure everything in your poster is necessary.
  • Utilize handouts to supplement your poster.
  • Draw a rough sketch of your poster first.
  • You may find it helpful to use graph paper and small pieces of paper (e.g. Post-it® Notes cut to size) to better visualize where the components of your poster will go.
  • Materials must be easily read at a distance of 4 feet. Ordinary type or carelessly prepared handwritten copy is unacceptable. As a rule of thumb, use a font size of at least 14 point and double space.
  • Place related materials (e.g. photo with accompanying text) close together, and then highlight it by framing with blank space.
  • Space your information proportionally: divide your poster either horizontally or vertically into three or four sections, and place your materials within those spaces.
  • When choosing a background, remember that neutral or gray colors will be easier on the eyes than a bright color. In addition, color photos look best when mounted on gray.

Pushpins will be provided for your use.

Poster Guidelines

  • Posters should be 4ft. (wide) by 4ft. (tall). Your poster MUST NOT exceed the maximum dimensions.
  • The presentation number assigned to your poster must be placed in the upper left corner of the poster.
  • Include author names and the institution where the work was completed, in large letters centered at the top of the poster. ASM encourages post meeting communication and asks that you place your email address on the poster.
  • It is suggested that you place a reproduction of the abstract in the upper left side of the poster, and use the headings ”Introduction”, “Methods”, “Results” and “Conclusions” to identify your poster layout. 
  • Commercial, product, and company logos must NOT be placed on posters or poster boards. Be sure to communicate this if the poster is being prepared for you by someone else.

Poster Setup and Dismantle

  • You will need to present a letter of acceptance to gain access to the Poster Hall to hang your poster. 
  • Poster set-up times are scheduled between the hours of 8:00 a.m. –  11:15 a.m. on Monday, February 6. 
  • All posters will be on display for two full days (Monday and Tuesday) of the meeting. 
  • Posters must be removed after the Poster Presentations/Exhibit & Poster Hall Reception on Tuesday, February 7, from 7:00 p.m. – 7:30 p.m. 
  • Posters that are not removed by the designated time will be discarded. 

Embargo Policy

Please be advised that it is ASM's policy that, while presenters are allowed to communicate with the press, their discussions may not be published until after the day and time of the actual presentation. Policy is in effect until Wednesday, February 8, 2017

Oral Abstract Presentations

Housing and Meeting Registration

Oral abstract presenters must register to attend the Meeting and secure their own housing. 

Evidence-Based, Non-Commercial Presentations

ASM requires that all presentations be evidence-based and by themselves or in conjunction with other presentations, give a balanced view of therapeutic options. Commercial, company, or product logos or watermarks are not permitted on slides and when unlabeled or investigational uses of a drug or device are discussed, they must be labeled/identified as such in your presentation. The use of generic names contributes to impartiality. If trade names are used in your presentation, you must also use the trade names of other companies’ products as well.

Embargo Policy 

Please be advised that it is ASM's policy that, while presenters are allowed to communicate with the press, their discussions may not be published until after the day and time of the actual presentation. Policy is in effect until Wednesday, February 8, 2017. 

NEW! iPosters 

iPosters™ is a state-of-the-art virtual poster hall that is made available to all registered meeting attendees. Poster Presenters are encouraged to upload their presentation that will include their text, chart and graphs into the iPoster 2017 ASM Biothreats online collection for viewing. Registered attendees will be able to view poster up to one year following the meeting via Access will be available by logging into the online platform with Biothreats meeting registration ID. Users of iPosters have the ability to magnify poster content for detailed viewing as well as the option to contact authors directly (via email) with questions or comments, giving you an additional opportunity to further explain your research when the Poster Hall is closed on Wednesday, February 8, 2017.

Submission for iPosters™ is FREE! Simply email your poster file in PDF or PPT format to: before Monday, February 6, 2017. Please include your poster presentation number and the meeting name in the subject line. iPoster files will be processed within 1 business day. 

NEW! Call4Posters

Call4Posters™ is the simple and most convenient way to print your poster and pick it up on-site at the meeting. More than 40,000 research professionals have selected Call4Posters because of their unmatched quality and convenience. To place an order, CLICK HERE to create your login and password to access this feature.