Important Dates

  • Registration Opens: Apr 17, 2017
  • Abstract Submission Opens: May 8, 2017 
  • Abstract Submission Closes: Jun 22, 2017, 5:00 p.m. ET 
  • Early Bird Registration Deadline: Jul 27, 2017
  • Hotel Reservation Deadline: Aug 15, 2017 

ASM Co-Chair

Keith Rodvold, Pharm.D., FCCP, FIDSA
Colleges of Pharmacy and Medicine
University of Illinois at Chicago
Chicago, IL

ESCMID Co-Chair 

William Hope, BMBS, FRACP, FRCPA, PhD
University of Liverpool
United Kingdom 

Program Committee Members


Follow #ASMESCMID on Twitter for the latest updates on this meeting! 

International Travel

The 2017 ASM/ESCMID Conference welcomes scientists from every part of the world. Attendees are not required to present a poster in order to attend the meeting. Please allow ample time for visa processing, as the application process can take several months in some countries.

Letter of Invitation

TEMPORARY INTERNATIONAL VISTOR REQUIREMENTS

For information on applying for a Visa, travel without a Visa, and the Visa waiver program, vist the Visa Application page.

Nonimmigrant visas are for international travelers (citizens of other countries), coming to the U.S. temporarily for a wide variety of reasons, including tourism, business, medical treatment and certain types of temporary work. While in the U.S., temporary visitors are restricted to the activity or reason for which their nonimmigrant visa was issued, with few exceptions. Please allow ample time for visa processing, as the application process can take several months in some countries. Should you need a Letter of Invitation for your Visa application, you may download a welcome letter, not currently available, from the National Academies website.

To obtain a Visa and enter the U.S., you must begin by completing an application form, DS-156. Contact the U.S. Embassy in your country to make an appointment. Take your application, passport, a photograph, and supporting documents to the embassy or consulate, where you will be interviewed about the purpose of your visit. The Consular Officer at your embassy or consulate will decide what kind of visa you need, when you apply. You must also pay an application fee. The visa allows youto travel to a U.S. port-of-entry where an official will again look at your travel documents before granting you permission to enter the country. To determine if you need a Visa, or for more information on the application process, visit the National Academies website.

The leadership of the National Academies is working with the U.S. government to develop better Visa application and processing. If anyone in your group is experiencing difficulties obtaining a Visa, please report the case to the National Academies by completing an online questionnaire.

TRAVELING TO THE UNITED STATES

The United States welcome international visitors. All international vistors (foreign nationals) entering the U.S. are generally required to present a passport and valid Visa issued by a U.S. Consular Official.

PASSPORTS

A passport is an internationally recognized travel document that verifies the identity and nationality of the bearer. A valid passport issued by the visitor's home government is required to enter and leave the United States. Passports should be obtained in the visitor's home country. Only the U.S. Department of State has the authority to grant, issue or verify United States passports.

Nonimmigrant Visas are for international travelers (citizens of other countries), coming to the U.S. temporarily. This visa allows you to travel to a U.S. port-of-entry (airport, for example) and request permission of the Department of Homeland Security immigration inspector to enter the U.S.A Visa does not guarantee entry into the U.S.

International travelers come to the U.S. for a wide variety of reasons, including tourism, business, medical treatment and certain types of temporary work. The type of Visa needed is defined by immigration law, and relates to the principal purpose of your travel. While in the U.S., temporary visitors are restricted to the activity or reason for which their nonimmigrant Visa was issued, with few exceptions. The Consular Officer at your embassy or consulate will decide what kind of Visa you need, when you apply.

ALL persons traveling by air between the United States and Canada, Mexico, Central and South America, the Caribbean, and Bermuda are required to present a valid passport or Air NEXUS card.

CITIZENS OF CANADA, MEXICO, AND BERMUDA


Currently, Canadian citizens need proof of both their identity and citizenship to apply for entry into the U.S. Citizens of Canada traveling to the U.S. do not require a nonimmigrant Visa, except under unique circumstances. Citizens and permanent residents of Mexico generally must have a passport and a nonimmigrant Visa or Border Crossing Card (also known as a "Laser Visa"). A visa and passport are not required of a Mexican national who is in possession of a Form DSP-150, B-1/B-2 Visa and Border Crossing Card, containing a machine-readable biometric identifier, issued by the Department of State and is applying for admission as a temporary visitor for business or pleasure from contiguous territory. If the traveler is not coming from the Western Hemisphere, a passport is required.

Citizens of the British Overseas Territories of Bermuda do not require a Visa unless they have a criminal ineligibility, or have previously violated the terms of their immigration status in the United States. Currently, citizens of Bermuda need proof of both their identity and citizenship in order to apply for entry into the U.S.

Citizens of all of these countries and territories are advised to visit the following website to verify their travel documentation needs.

ARRIVING IN THE U.S.


On the airplane, you will be asked to complete a short arrival/departure form. You will need your visa and/or passport handy. You will need to present your visa and/or passport at the port of entry in the United States. Most often that port of entry will be the airport where you land.

When you deplane, follow signs for non-citizen entry. At that location, a Department of Homeland Security official will interview you and verify all of your paperwork. Under the US-VISIT Program of the Department of Homeland Security, most people arriving in the U.S. will submit to a finger scan of the two index fingers and a photograph. Once admitted, you will receive an immigration stamp and proceed to baggage claim and customs. For information about arriving in the U.S., including arriving by land or sea, see US-VISIT.

Upon arrival in the U.S., certain foreign citizens are required to register under Special Registration, which is the National Security Entry Exit Registration System (NSEERS) program. Registration under NSEERS is a distinct process from US-VISIT.

HOTEL ACCOMMODATIONS

A special block of rooms has been obtained for meeting attendees. ASM will provide support only for reservations booked within the official room block.

ASM is not responsible for hotel reservations booked outside of the official housing block. Attendees that chose to book with a different agency or direct with a hotel, will be subject to the terms and conditions outlined for that reservation and outside of ASM's control.

View the Hotel & Travel page for more information.

 

For questions or comments, please email asm-escmid@asmusa.org

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