Important Dates

Abstract Submission is Open

Travel Awards are Open

Registration Opens:
January 3, 2019

Abstract Submission and Travel Awards Close 
January 15, 2019, 5:00 p.m. (ET)


ASM Microbe 2019 Co-Chairs

David Relman, MD
Co-Chair, Stanford University, Palo Alto, California

David Aronoff, MD, FIDSA, FAAM
Co-Chair, Vanderbilt University, Nashville, Tennessee

Program Committee


Meeting Location 

Moscone Center
747 Howard St.
San Francisco, CA 94103

 

Register

Registration for ASM Microbe 2019 will open January 3, 2019. 

The meeting registration fee includes all conference materials, access to all scientific sessions, social events and the Exhibit and Poster Hall.

 

ATTENDEE REGISTRATION

 

Registration Rates


Registration Type      

Early Bird
Register by April 1

Discounted
Register by May 22
Last Chance   
Register by June 24
Premium Member $555 $695 $870
Contributing Member  $605 $755 $945
Honorary  Member  $605 $755 $945
Global Outreach Member $605 $755 $945
Supporting Member (pays Non-Member rate) $815 $1020 $1275
Emeritus Member $305  $375  $475 
Non-Member  $815   $1020  $1275
Student Member $305  $375  $475 
Student Non-Member   $405 $510   $640
Postdoc Member   $395  $490  $615
Postdoc Non-Member  $530  $665 $830 
Speaker  $305   $375  $475
Guest  $100  $100  $100 
One-Day Member
(available on-site only; cannot purchase multiple days)
N/A N/A

$205

One-Day Non-Member
(available on-site only; cannot purchase multiple days)
N/A N/A $365
Exhibit Hall Only
(available on-site only; available for purchase by day)
N/A N/A $75

*Letter from supervisor confirming student, fellow, or resident status required to receive non-member student/postdoc rate.

**Guest registrations are non-refundable, and must be purchased in conjunction with a scientific registration, and do not permit entrance to scientific sessions.

Course and Workshop Rates 

Registration Type Early Bird
Register by April 1
Discounted
Register by May 22
ASM Member Half-Day  $210 $265 
ASM Member Full-Day* $285 $355 
Non-Member Half-Day $285  $355 
Non-Member Full-Day*  $385 $480 
ASM Student Member Half-Day  $105  $130
ASM Student Member Full Day*  $145  $180
ASM Postdoc Member Half-Day $150   $185
ASM Postdoc Member Full-Day*  $200 $250 
Non-Member Student Half-Day $140  $175 
Non-Member Student Full-Day*  $195 $240 
Non-Member Postdoc Half-Day $205  $255 
Non-Member Postdoc Full-Day* $270   $335

*Full-day course/workshop registrants will be provided with redeemable lunch vouchers;half-day course/workshop registrants are responsible for providing their own lunch. 

Registration for courses/workshops is available online and on site, and is separate from your ASM Microbe registration. 

How to Register

Online registration will open January 3, 2019 – check back for updates.

Register by Phone:
Toll Free U.S. and Canada: 800-974-3621
International: 240-439-2921

Questions? Contact microbe@experient-inc.com

Special Rate Requirements 

Members

Your member/non member standing for ASM Microbe 2019 registration is based on your 2019 ASM membership status. If you have not renewed or joined for 2019, please visit www.asm.org/join prior to registering.

Student & Postdocs 

Non-member registrants requesting student or postdoc fees must provide either a legible photocopy of a current University ID, or a letter on University letterhead from the department chair indicating your status and anticipated graduation date. Only undergraduate through predoctoral students are eligible for the student rate. Documentation must be sent by Thursday, June 6, 2019.

Government Attendees

The Office of Government Ethics issued a proposed rule on September 13, 2011 concerning government employees’ accepting invitations from registered lobbyists and lobbying organizations for free attendance at “widely attended gatherings” such as conferences, seminars and other large meetings. The proposed rule contains certain exceptions to the limitations on accepting such invitations. Among the exceptions is for invitations from 501(c)(3) nonprofit organizations.

The American Society for Microbiology is a 501(c)(3) nonprofit organization; therefore, unless any agency-specific limitations apply, invitations from AM offered to government employees for attendance at ASM events may be permissible under this proposed rule. If you are a government employee and would like further information, we suggest you consult the appropriate office of ethics within your agency.

Group Registration

Each member of a group must be registered to attend the meeting. A website has been created to help process those registrations. Access the website to register your guests for the meeting.

Payment 

Accepted forms of payment include:

  • Credit Card
  • Check*
  • Money Order*
  • Wire

*Checks/Money Orders must be made payable to ASM (American Society for Microbiology). When paying with a check or money order, attendees must first complete the online registration indicating that they are paying with a check/money order. Once complete, attendees must print the online registration invoice, attach payment and mail by Thursday, June 6, 2019. Checks received without registration documents will be returned for correct processing.

If sending payment via wire, a $30 transfer fee must be added to the final amount of your registration cost. Wire transfers will not be accepted after Thursday, June 6, 2019.

Badge Pick Up & Policies 

Badge Policy

All attendees are required to wear badges on site at all times. Badges give access to the Exhibit and Poster Hall, scientific sessions, and social events. 

Substitution Policy

Substitution of registrations is permitted prior to the conference and onsite. Only one substitution is permitted per original registrant. The individual submitting the substitution request is responsible for all financial obligations (any balance due) associated with that substitution as well as updating any contact information.

Cancellation Policy

All cancellations must be in writing, and emailed or postmarked Thursday, May 30, 2019:
ASM Microbe 2019
c/o Experient
5202 President's Court
Suite 310
Frederick, MD 21703
microbe@experient-inc.com

  • On or prior to Thursday, May 30, 2019: You will receive a full refund minus a $50 processing fee.
  • Beginning Friday, May 31, 2019: NO REFUNDS WILL BE PROCESSED.

*Guest fees are non-refundable.

On-Site Registration and Badge Pick-Up

All registered attendees must pick up their badge onsite at one of the many registration areas. No materials will be mailed prior to the conference. Registration will be open during the following times:

Express Registration | 
Thursday, June 20 | 6:30 a.m.–6:30 p.m.
Friday, June 21 | 7:00 a.m.–5:00 p.m.

Full-service Registration | 
Thursday, June 20 | 6:30 a.m.–6:30 p.m.
Friday, June 21 | 7:00 a.m.–5:00 p.m.
Saturday, June 22 | 7:00 a.m.–5:45 p.m.
Sunday, June 23 | 7:30 p.m.–5:00 p.m.
Monday, June 24 | 7:00 a.m.–10:00 a.m.

Exhibitor Registration | 
Wednesday, June 19 | 8:00 a.m.– 5:00 p.m.
Thursday, June 20 | 8:00 a.m.–5:00 p.m.
Friday, June 21 | 7:00 a.m.–5:00 p.m.
Saturday, June 22 | 9:00 a.m.–5:00 p.m.
Sunday, June 23 | 9:00 a.m.–5:00 p.m.

Group Registration | 
Wednesday, June 19 | 8:00 a.m.–5:00 p.m.
Thursday, June 20 | 6:30 a.m.–6:30 p.m.
Friday, June 21 | 7:00 a.m.–5:00 p.m.

Americans with Disabilities Act (ADA) Related Service Requirement

Pursuant to the Americans with Disabilities Act, if you require services or aids to participate fully in ASM Microbe 2019, during the registration process, please select the type(s) of service and indicate any specific needs.

ASM is happy to assist you with your mobility needs. If you require a scooter on-site at ASM Microbe 2019, please indicate this during the registration process. Scooters will be available for pick-up at the Moscone Center.

Contact Information Release 

The generous support provided by exhibitors is significant to the success of ASM Microbe 2019. The exhibiting company's goal in participating in ASM Microbe is to interact with the attendee and to provide the most current information on their products and services. Attendees mailing addresses will be made available to the exhibitors who wish to mail information. This list will only contain name, full address, and affiliation (if provided). No phone numbers, fax numbers or email addresses will be included. 

 

EXHIBITOR REGISTRATION

How to Register

Online registration will open January 3, 2019 – check back for updates. 

Experient Customer Service: microbeexh@experient-inc.com

Registration and Badge Allocations

  • One (1) Exhibitor Attendee Badge per exhibiting company, with access to scientific sessions and workshops
  • Two (2) Exhibitor Booth Personnel badges per 10x10, no access to sessions
  • Two (2) complimentary Exhibit Hall only Guest badges for each 10' x10' unit, which allows exhibitors to provide non-registered customer entry into Exhibit Hall ONLY on designated day. 

Additional badges for purchase include:

  • Exhibitor Attendee – Member (Advance)
    • Early Bird -$605
    • Discounted - $775
    • Last Chance -$945
  • Exhibitor Attendee – Non-Member (Advance)
    • Early Bird -$815
    • Discounted - $1,020
    • Last Chance - $1, 275
  • Exhibitor Booth Personnel
    • $150 (flat rate)

Exhibitors may pre-register for these additional badges via exhibitor registration online. Badges will be available for pickup during on-site registration hours.

Badge Allocations

Exhibitors will be allowed to enter the Exhibit Hall at 8:00 a.m. on all 3 show days (Friday-Sunday). Exhibitors can remain in the hall one hour after the Exhibit Hall closes each day for straightening of the booth. After hour demonstrations are not allowed. Anything outside of these hours requires permission from ASM Exhibits Management. Exhibitor Full Conference badges allow access to all scientific sessions.

Exhibit Booth Personnel Badges are not permitted into the sessions.

Exhibitor Attendee and Exhibitor Booth Personnel Badges allow exhibitors and staff to access the exhibit hall floor during move in/move out hours, and access to loading docks during move-in/move-out.

Important Deadlines

  • January 3, 2019: Registration opens for all Exhibitors
  • May 16, 2019: Rooming lists due with full prepayment of all reserved rooms. Cancellations received after this date will not be granted a refund. Registrant names must be assigned to rooms. Experient will accept registration changes and corrections up through the show. 
  • May 16, 2019: Deadline for room changes based on availability.
  • May 16, 2019: Housing is closed at 5:00 p.m. ET.
  • May 23, 2019: Contact hotels directly for changes/cancellations/new reservations. Please note that there will be a $100 name change fee after May 23.
  • June 23, 2019: Deadline to enter Exhibitor Badge names online. Online site closes.

Contact Us

Email: exhibitsinfo@asmusa.org

Phone

U.S. and Canada: 800-974-3621
International: 240-4392921

 

PRESS REGISTRATION

How to Register

Online registration will open January 3, 2019 – check back for updates. 

Additional Information

Accredited reporters may register for a press pass to access to the ASM Microbe press room, and the online press room. Registrants will be required to show press credentials at the time of press badge pickup.

All ASM Microbe abstracts will be embargoed until Monday, May 7, 2018. Late breaker abstracts will be embargoed until Friday, June 7, 2018. Some abstracts will be embargoed to coincide with the times they are presented at the meeting. Embargo times and dates will be clearly marked on all press releases.

Additionally, press releases and other promotional activity by third parties must coincide with the date and time of the presentation.

When asking for outside comment on press releases or news stories before the embargo has lifted, journalists are requested to ensure that the embargo is respected. ASM reserves the right to ban any journalist from the meeting who breaks the embargo or breaches the media policy in any other way.

Please contact the ASM communications office at communications@asmusa.org with any questions regarding press passes and embargoes.

 

 

 

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